What is GeM Vendor assessment?

Updated on October 06, 2022 03:49:33 PM

Vendor assessment is obligatory for all the sellers and service providers that are registered on GeM-portal to participate in public procurement, bidding & Government tenders.

Necessity of GeM vendor assessment is to narrow down the sellers and service providers on the portal and ensure that buyers can get only quality products at competitive prices.

The process of vendor assessment is carried out by the quality council of India "QCI". Once the assessment is completed vendors are provided with the status of OEM "original equipment manufacturer".

However, Certain category of sellers and exempted from the GeM vendor assessment test.

GeM Vendor Assessment Sample Report

  • Manufacturing Unit
  • Assembling Unit

Who are exempted from GeM vendor assessment

Under some product categories and guidelines few sellers are exempted from the vendor assessment test for their products and services. These are the following seller exempted from assessment.

  • Sellers having annual turnover of Rs 500 Crore or more, at least in one of the latest three years as mentioned during registration
  • Central or State PSUs
  • Vendors offering products like Artwork, handicrafts, and other such items where, there is no standard manufacturing process exists. The exempted categories shall be specified by the category owner
  • Sellers who are Registered Societies/ Trusts/ other bodies, if these concerns have Government Representation
  • KVIC, WDO, Coir Board, TRIFED
  • OEMs who are registered with NSIC (for the category for which registration was obtained). This exemption will be coterminous with NSIC certificate validity
  • OEMs holding BIS License for the particular product category which are validated through BIS database. Normal validity for this exemption will be three years. Seller is mandated to notify GeM in case cancellation of BIS license and exemption will be withdrawn
  • OEMs having Unique Certification Code (UCC) issued by DRDO/ OFB/ SITRA. This exemption will be coterminous with UCC certificate validity
  • Sellers recommended for exemption for specific categories and specified validity period by any CPSE, Central and State Government Departments/Authorities
  • Any other category of sellers as notified with the approval of CEO of GeM
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Steps to get vendor assessment exemption

If you falls under the exemption category then you can follow these steps to apply for Vendor assessment exemption.

Step-1: Login to your GeM account on the portal with your username and password.

Go to "my account" tab and then click on "My ACTION".

Step-2: Now Click on "CREATE EXEMPTION REQUEST" and select the format for vendor assessment exemption which is applicable as per nature of your category and then proceed.

Step-3: Upload all the necessary documents and certificate to make an assessment exemption request and then proceed further.

Once the uploading of required documents in complete note down your GeM vendor assessment exemption request ID for tracking.

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Role of QCI post vendor assessment submission

Quality Council of India is the apex body that is solely responsible for issuing OEM status to vendors on GeM portal after successful assessment of their products.

  1. Once the application for vendor assessment is made by the applicant, it will be assigned to QCI with a unique assessment number which will be displayed on vendor assessment panel on GeM portal.
  2. QCI will initiate the process by sending an e-mail to the seller’s registered e-mail address with detailing the process of assessment.
  3. QCI will also verify those sellers who have applied for exemption and mark their status.
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GeM vendor assessment Process by QCI

Vendor assessment is carried out by QCI n 2 stages:

1. Desktop Assessment -

Applicants are required to submit Information and documents about their product and process and if any irregularities is found then non-compliance (NC) would be raised.

2. Video Assessment -

Video Assessment is conducted by an expert using the mobile based application through video calling. It will validate the entire process submitted by the vendor through documents in Desktop Assessment.

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Key points from GeM vendor assessment

  • Assessment process is completely online
  • The validity of GeM Vendor Assessment is for 3 years.
  • Sellers are free to appear for the assessment prior to due date of validity.
  • The Vendor Assessment fee as has to be paid directly to QCI which is non refundable.
  • Once the application for Vendor Assessment is completed, QCI will contact applicants within 15 working days.
  • Vendor Validation is mandatory for all sellers in GeM. One component of Vendor validation is Vendor Assessment, which is mandatory for certain sellers.
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Fee and validity of GeM Vendor assessment

If vendors do not fall into the exemption category as per the GeM rules, then they are required to apply under normal assessment procedure and required to pay a non refundable fee of INR 11,200 including GST .

Particulars Cost and validity
GeM Vendor Assessment by QCI Rs. 11,200 + GST
Validity period 3 years

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Frequently Asked Questions (FAQs)

What is an OEM certificate in GeM?

After the Video Assessment, the seller gets the OEM certificate / Report.

Is Vendor Assessment mandatory in GeM?

Vendor Assessment is mandatory for products falling under Q1 and Q2 category on GeM Portal. After registration on GeM, sellers are required to apply for Vendor Assessment to evaluate the credentials and quality standards.

Who can buy from the GeM portal?

The central and state Government does the majority of procurement through GeM; however, private buyers also can enlist themselves to buy goods via GeM guidelines.

How to do Vendor registration in GeM?

Vendor registration can be done through 2 ways:

  • Through Aadhar verification
  • Through PAN verification

After becoming an OEM on GeM Portal, seller can:

  • list brands
  • manage resellers and brands
  • list products
What is OEM in GeM?

Original Equipment Manufacturers are termed as OEM in GeM portal. These OEMs are basically divided into four categories under GeM:

  1. Manufacturer
  2. Brand Owner & Third Party Manufacturer
  3. Imported Products & Authorized Sellers in India
  4. Service Provider
Can a trader register on GeM portal to supply any thing after purchasing a material from the manufacturer or only manufacturer is authorized to register to sell those items?

Both resellers as well as manufacturers are authorized to register on the GeM portal. Manufacturers have the authority to manage their resellers. In order to register as a reseller or trader, an authorization code as well as a letter is required from manufacturers to sell the product on the GeM portal.

GeM registration in other States

GeM consultancy service in different states