Product and service registration on GeM - Cost, Documents, Procedure

Updated on October 15, 2022 06:27:59 PM

Once the brand listing process is completed, the business owner can register their products and services online on the GeM portal.

Listing a Product is obligatory because it provides information about the Product and services and helps buyers easily identify their requirements.

Before registering Products and services on GeM, sellers must undergo an obligatory Gem vendor assessment process to get OEM status.

The Product and services are classified into different categories, and each category has its requirements for listing on GeM.

GeM Vendor Assessment Sample Report

  • Manufacturing Unit
  • Assembling Unit

What is government eMarketplace (GeM)?

GeM/Government eMarketplace is an online marketplace for MSMEs/manufacturers and sellers to register themselves to participate in public tenders and secure government procurements.

The Aim of establishing GeM is to promote the participation of MSMEs in procurement and make a transparent and efficient public procurement process.

Therefore sellers first need to register themselves on the Gem portal and undergo a mandatory Gem vendor assessment undertaken by the quality council of India. However, a certain category of sellers is exempted from the assessment process, such as MSMEs having NSIC certification.

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Benefits for sellers on the GeM portal

  1. Access to Pan India market
  2. Multiple invoices for orders
  3. Security against delayed payment
  4. Dynamic pricing based on market
  5. Participate in the reverse auction or bidding
  6. Easy access to Government entities and departments
  7. Benefit for sellers from North-eastern states and Jammu and Kashmir
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Documents required for GeM portal registration

  1. Email ID of the applicant
  2. PAN number of business entity
  3. GSTIN along with billing address
  4. Bank account details of the entity
  5. Registration certificate of the business
  6. Aadhar and PAN detail of the applicant
  7. Income tax return (ITR) filing for the last 3 years
  8. CIN number is required (in the case of the company)
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Cost of GeM Portal registration

GeM portal registration is free, but the registered MSMEs must deposit caution money and pay for non-refundable vendor assessment fees, which are held by the quality council of India.

Caution money deposit Fees
Turnover less than ₹1cr INR 5,000/-
Turnover between ₹1cr to ₹10 cr INR 10,000/-
Turnover more than ₹10cr INR 25,000/-
GeM vendor assessment INR 11,200/-

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Procedure for product listing on GeM portal

Only after approval and brand listing can list any product or service, these are the following steps involved in listing products or services on the GeM portal.

Step-1: Basic information about the product

  1. Category & sub-category of the product
  2. Name of the product
  3. Product description
  4. Brand of the product
  5. Product model
  6. HSN Code
  7. SKU ID

Step-2: Quantity of the Product

Sellers are required to provide the quantity details of the Product. This helps government buyers before making any procurement.

Step-3: Price of the product

Price is a crucial factor during procurement, so the seller is required to Quote the price of their products and services in INR. As per the guidelines, sellers need to provide the following pricing details:

  1. Maximum retail price (MRP)
  2. Offered price should be atleast 10% less than the MRP, including all taxes.

Step-4: Images of the product

Vendors need to upload clear pictures of their pictures and services in GeM catalogues along with other important details such as size, height, weight etc.

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Precautions while Uploading images of your products

  • Single product images are allowed
  • Accepted formats are JPG or PNG only
  • Product image must fulfill technical criteria
  • 3 pics are required to be uploaded from three different angles
  • The maximum size of the img should not be more than 300KB
  • The products should be uploaded without a description, only certificates are allowed
  • The image of the product should be clear and should have no watermark or brand logo on it
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The GeM initiative offers micro, small, and medium manufacturing and service industries a level playing field. MSMEs can gain a significant advantage by registering on the GeM portal and becoming eligible for government tenders, bidding, and purchase orders. The GeM bidding process is transparent and unbiased, giving small businesses an equal chance to thrive.

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Frequently Asked Questions (FAQs)

What is the Full form of GeM?

GeM is an abbreviation for Government eMarketplace. Started the GeM under the ministry of commerce to incorporate small businesses in government procurements and tenders.

What is L1 purchased in GeM?

L1 purchase enables direct procurement of Rs. 25,000 to 5,00,000 after a competitive comparison of prices from at least 3 vendors on the Gem portal.

Who can register on the GeM portal?

Per the guidelines, anyone can register on the GeM portal.

Is GST required for GeM registration?

Yes, GSTIN is obligatory for GeM portal registration for the applicants.

What is H1 in GeM bidding?

H1 stands for the highest price during reverse auctioning when there are more than 3 technically qualified vendors among the select vendors from bidding rounds.

How do I list products in GeM?

To list your products on the GeM portal, the seller must register themselves on GeM as OEM vendors. Once the OEM status is given, sellers can list their products and services on GeM for public procurement.

What is OEM in GeM?

OEM is an abbreviation for "Original Equipment Manufacturer." OEM status is given to GeM sellers only after vendor assessment by the quality council of India.

What is the Q1 category in GeM?

Products like Automobiles, KVIC, and ACASH are considered under the Q1 class products, and only white authorized GeM vendors can participate in this category.

How much are GeM registration Fees?

GeM portal registration is free of cost. However, sellers are required to deposit caution fees as per their turnovers. Additionally, the Seller on Gem needs to burden the cost for GeM vendor assessment.

Caution money deposit Fees
Turnover less than ₹1cr ₹5,000/-
Turnover between ₹1cr to ₹10 cr ₹10,000/-
Turnover more than ₹10cr ₹25,000/-
GeM vendor assessment ₹11,200/-

GeM registration in other States

GeM consultancy service in different states