Updated on October 08, 2024 06:15:37 PM
Vendor Assessment on GeM portal is thorough examination of documentation, processes, certification & licenses. It is a mandatory procedure which has to be completed by Brand Owner & Manufacturer to register on GeM Portal as an OEM (Original Equipment Manufacturer). Maximum business opportunities on the GeM portal lie with OEMs, as OEM status ensures that the products sold to government entities meet quality standards.
RITES is the designated organization which has been finalized for vendor assessment from GeM department. Once the OEM panel is set up, sellers has to list their brand under required category (it may be a registered trademark or an Unregistered trademark), post brand listing, product listing has to be completed in order to participate in Bids & authorizing resellers to map the listed products. Entire process of GeM Vendor Assessment is carried out in two stages – Desktop Assessment & Video Assessment. Professional Utilities team has industry wide experience which could help you company in getting listed as an OEM on the GeM Portal.
Types of GeM Vendor Assessment
A Vendor Assessment is performed to determine the quality of a product or service. Pre-assessed Vendors are tagged as VA in front of their names at GeM Marketplace and hence the confidence of prospective buyers grows manifold when they are aware they are transacting with Sellers whose credentials are already verified and authenticated.
At present, Vendor Assessment is done by the Rail India Technical and Economic Service (RITES). The RITES Vendor Assessment is done online, and the fee has to be paid directly to RITES. It is an important step for evaluating the credentials and quality standards of the seller. After Video Assessment, the seller gets the OEM Panel or OEM certificate in GeM.
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Vendor Assessment is mandatory for sellers who want to participate in the public procurement of Q1 and Q2 category products on GeM.
Original Equipment Manufacturers (OEM) can apply for Vendor Assessment if they are:
If the products are manufactured outside India, and that location does not share a land border with India, then the manufacturing entity should become a Deemed OEM on GeM.
It is important to note that manufacturers outside India can also become OEM on the GeM portal. However, they have to be a registered foreign subsidiary company in India.
Non-manufacturing OEMs, who are brand owners but do not manufacture the products, can still claim OEM status if they have contract manufacturing arrangements with some other manufacturers. However, during Vendor Assessment, such OEM has to provide the contract/agreement between the OEM and the Contract Manufacturer to the assessing agency (RITES).
The new vendor validation policy invalidates the exemption given to original equipment manufacturers (OEMs) on the GeM platform for vendor assessment based on the UCC and NSIC certificate. As a result, such vendors are now required to undergo a GeM Vendor assessment by RITES within a period of 30 days
Such as:-
| Annual Turnover | Vendor assessment Fee inclusive of GST |
|---|---|
| Up to 20 lakhs | ₹ 871.61 |
| From 20lakh - 1Cr | ₹ 1743.22 |
| More than 1 Cr | ₹ 3486.44 |
| Caution Money Deposit | Fees |
|---|---|
| Seller Turnover less than 1 Crore | Rs 5,000/- |
| Seller Turnover in between 1 Crore and 10 Crores | Rs 10,000/- |
| Seller Turnover more than 10 Crores | Rs 25,000/- |
Note: The aformentioned Fees is exclusive of GST.
RITES carries out Vendor Assessment for GeM in two stages:
The vendor will submit information and documents in the Desktop Assessment stage, and if any discrepancy is found, then non-compliance will be raised.
Video Assessment will be conducted by an expert using the mobile-based application through video calling. It will validate the entire process submitted by the vendor through documents in Desktop Assessment.
The primary stage of the Vendor Assessment process is Desktop Assessment, in which RITES validates the data and documents of the entity. The objective is to understand the process, policy, procedure, and performance of an entity. The Vendor Assessment for OEMs is based on three broad parameters:
The manufacturer has to declare some basic information first along with documents as proof:
After Desktop Assessment, the information is validated through a Video Assessment. It is conducted by a RITES auditor using the mobile-based application through video calling. In this process, RITES validates the entire process submitted by the vendor through documents in Desktop Assessment.
The details and documents of the Video Assessment must match with those provided in Desktop Assessment. The vendor has to pass the Video Assessment to get OEM approval from the Rail India Technical and Economic Service (RITES). Read to know more about the video assessment process and best practices to avoid rejection.
The Video Assessment is carried out via video calling. Therefore, it is recommended to keep the following facilities ready before the Video Assessment:
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The Video Assessment process consists of five major parts:
At Professional Utilities, we leverage our industry knowledge and expertise to help businesses navigate complex regulations, minimize risks, and optimize operations for maximum efficiency and profitability.
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After the Video Assessment, the seller gets the OEM certificate / Report.
Vendor Assessment is mandatory for products falling under Q1 and Q2 category on GeM Portal. After registration on GeM, sellers are required to apply for Vendor Assessment to evaluate the credentials and quality standards.
Vendor registration can be done through 2 ways:
After becoming an OEM on GeM Portal, seller can:
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