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Employees' State Insurance (ESIC) Scheme

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ESI Registration Online: Complete Guide for Employers in India

The 1948 Employees' State Insurance Act governs the social security and health insurance program known as the Employees' State Insurance (ESIC) Scheme. Managed by the Employees’ State Insurance Corporation (ESIC), this scheme provides financial protection and medical benefits to employees and their dependents in times of need. Assuring social and economic security, it is among the most significant welfare programs for Indian workers.

Under this plan, employees who earn up to a certain amount can receive benefits by contributing a small percentage of their pay, while the employer contributes a larger sum. The funds raised are used to provide a wide range of benefits, including medical care, disability compensation, maternity benefits, sickness benefits, and dependents' benefits in the event of an occupational injury or death.

The ESIC Scheme helps employers fulfill their legal obligations to protect the welfare of their employees, in addition to helping employees. By ensuring timely access to healthcare and income replacement in times of need, it alleviates the financial burden on employees and their families.

The program offers high-quality, reasonably priced healthcare through its extensive nationwide network of ESIC hospitals and dispensaries. Additionally, it encourages businesses to comply, giving workers a safe workplace.

Table of Content

What is ESIC?
Legal Obligations of Employee Under the ESIC Scheme?
Key Benefits of the ESIC Scheme for Employees
Documents Required for ESIC Registration
ESIC Registration Process
ESIC Registration Fees
Conclusion
Frequently Asked Questions

What is ESIC?

Under the Employees' State Insurance Act of 1948, the Employees' State Insurance Corporation (ESIC) was created as a statutory organization to offer health insurance and social security benefits to Indian workers. The Government of India's Ministry of Labor and Employment is in charge of overseeing it.

Medical care, sickness benefits, maternity benefits, disability benefits, and dependents' compensation in the event of an injury or death related to employment are just a few of the many benefits that ESIC provides to its employees and their dependents. The program is a shared responsibility because it is financed by contributions from both employers and employees.

Legal Obligations of Employee Under the ESIC Scheme?

Both employers and employees have particular obligations under the Employees' State Insurance (ESIC) Scheme. Employees must meet specific legal requirements to remain eligible for benefits, even though employers manage registration and contribution filings.800

Principal Responsibilities of Workers:

Contribution Payment: Workers are required to pay into the ESIC fund with a predetermined percentage of their earnings. The employer automatically deducts this sum from their pay.
Accurate Information: In order to receive ESIC benefits, employees must submit accurate personal and family information, including dependents. Updates must be made immediately for any changes in employment, family status, or address.
ESIC Identity Card Usage: When seeking medical care at hospitals and dispensaries that have received ESIC approval, employees must present their Pechan/ESIC Smart Card.
Rules Compliance: When receiving cash or medical benefits, employees are expected to abide by the rules established by ESIC. Penalties or loss of benefits may result from misuse or fraudulent claims.

Key Benefits of the ESIC Scheme for Employees

Employees and their dependents are eligible for a variety of social security and health benefits under the Employees' State Insurance (ESIC) Scheme. Its goal is to guarantee financial security and medical care in times of need.

Medical Benefit: Complete medical treatment via ESIC hospitals and dispensaries for staff members and their families.
Sickness Benefit: Monetary compensation for missed work due to a certified illness, typically up to 70% of earnings for 91 days in a year.
Maternity Benefit: Paid leave for female employees during pregnancy, childbirth, or miscarriage is known as a maternity benefit.
Disablement Benefit: Monthly payments in the event of a temporary or permanent disability brought on by an occupational disease or work-related injury are known as disability benefits.
Benefit for Dependents: Money given to dependents if an employee passes away from an injury sustained on the job.
Funeral Expenses: A set sum to pay for burial expenses if an insured person passes away.
Unemployment Allowance (Rajiv Gandhi Shramik Kalyan Yojana): Employees who lose their jobs as a result of layoffs, closures, or permanent disabilities can receive financial assistance through the Unemployment Allowance (Rajiv Gandhi Shramik Kalyan Yojana).

Documents Required for ESIC Registration

To register under the Employees’ State Insurance (ESIC) Scheme, employers need to submit certain documents to complete the registration and ensure compliance. These documents help verify the identity of the employer, establishment, and employees.

Permanent Account Number

Digital Signature of Employer

Bank Details ( Cancelled Cheque)

List of Eligible Employees with Salary breakup

Address Proof (COI/ Telephone/ Electricity/ Water Bill)

Partnership Deed ( for Partnership Firm)

Memorandum and Articles of Association of the Company

Factory License/Shop & Establishment Registration Certificate

ESIC Registration Process

The ESIC registration process can be completed online through the ESIC portal. Employers are required to register their establishment and provide accurate details to obtain ESIC coverage for employees. Here’s how you can apply:

Step 1: Employer Signup

Using information like the company name, principal employer, state, region, email address, and mobile number, you must first register on the ESIC portal.

Step 2: Get User ID and Password to Login

An email with login information is sent to the registered address following a successful sign-up. The ESIC portal can be accessed using these details.

Step 3: Select Unit Type

After logging in, choose the establishment type (e.g., Factory or Shop Establishment) and continue.

Step 4: Prepare Application Form

Provide all necessary information on Form-01, including the employer's details, the number of direct or contract employees, gender-specific employee data, and other pertinent details.

Step 5: Upload Documents and Attach DSC

Attach the employer's Digital Signature Certificate (DSC) for authentication along with all required documents.

Step 6: Pay Advance and Submit

Lastly, apply and pay the advance contribution, if any. An online-generated Registration Letter (C-11) is a legitimate document attesting to ESIC registration.

ESIC Registration Fees

The Employees’ State Insurance Corporation (ESIC) does not charge any government fee for employer registration under the ESI Scheme. The registration process is completely free of cost and can be done online through the official ESIC portal.

Employees	Fee (Per Month)
0 - 20	₹ 1,500/-
21 - 30	₹ 2,000/-
31 - 40	₹ 2,500/-
41 - 50	₹ 3,500/-

Note: The aforementioned Fees is exclusive of GST.

Conclusion

ESI registration is a vital compliance step that safeguards both employees and businesses. It ensures access to medical, disability, and maternity benefits while protecting employers from legal penalties. A smooth and accurate registration process not only fulfills legal obligations but also enhances employee trust and workplace security. Choosing expert assistance simplifies the process, ensuring timely compliance without the hassle. Stay ahead, stay compliant, and build a secure future for your workforce with seamless ESI registration.

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