MSDS Certificate for Exporters
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Process to Obtain MSDS Certificate/SDS Sheets for Exporters
The Material Safety Data Sheet (MSDS) or Safety Data Sheet (SDS), also known as chemical hazard information sheets or chemical safety data sheets, is an important document that describes high-level and detailed information about the physical, chemical, explosion and/or radiation characteristics of hazardous materials being shipped in order to meet international safety regulations. The MSDS is provided by the exporter and is issued by the manufacturer of the materials being shipped. The UN Number is stamped on the MSDS, which is used to classify hazardous materials during transport. Each UN Number (for example, UN 1263 for paint, UN 1170 for ethanol, or UN 3090 for lithium batteries) uniquely identifies the hazardous material class and helps customs authorities verify that the Dangerous Goods (DG) classification matches the information mentioned in the MSDS. An incorrect or mismatched UN Number may result in shipment delays, customs hold-ups, or rejection during transportation.
Because of the important role of MSDS in ensuring the safe handling, storage and transportation of hazardous goods, it is mandatory for use when exporting hazardous goods. MSDS is also required when shipment contents may be mistaken for dangerous goods, even if the products are not classified as hazardous. This is one of the most common scenarios for products such as perfumes, aerosols, cosmetics, and cleaning products. Submitting the MSDS along with the airway bill and commercial invoice helps customs authorities and logistics providers confirm the correct shipment classification and ensures smooth transportation without unnecessary delays or restrictions. The presence of the MSDS certificate when exporting hazardous goods enables the exporter to facilitate customs clearance, protect against transport risks and hazards, and ensure workplace safety at the destination of the shipment. For import-related compliance requirements and documentation support, the MSDS process is also commonly required under import regulations, as explained in detail on the MSDS certificate for importers page by Professional Utilities.
MSDS Certificate for Exporters [Sample]
The MSDS is also required for compliance with several international standards, including the Globally Harmonized System (GHS), the Occupational Safety and Health Act (OSHA), and occupational health and safety management systems such as OHSAS 18001 (now ISO 45001), in order to avoid legal complications and trade barriers. Organizations certified under OHSAS 18001/ISO 45001 are required to maintain MSDS certificates for hazardous chemicals used in their operations, as MSDS forms an essential part of workplace hazard communication and safety management systems. The MSDS provides critical information required to satisfy international regulations regarding the materials being shipped, including but not limited to identification of product composition, potential hazards presented by the material, emergency response recommendations, storage requirements, and transport classification details.
Process for obtaining MSDS Certificate for Exporters
An SDS (Safety Data Sheet), also known as a Material Safety Data Sheet (MSDS), is crucial for those exporting chemicals or other materials classified as dangerous, as it requires the submission of necessary documentation. The following is a brief overview of the process for obtaining an MSDS certificate.
- Collecting Information & Documentation : Provide all relevant documentation and product information to initiate the preparation of your MSDS certificate.
- Payment of Application Fee : Once all the necessary documentation has been submitted, the application fee must be paid.
- Creation of MSDS/SDS Certificate : The next step is to compile all the required documents and format them in accordance with applicable regulatory requirements. The MSDS certificate will be prepared according to the GHS 16-section format, compliant with OSHA, EU CLP/REACH, WHMIS, and Indian customs requirements.
- Issuance of Certificate : Once the Safety Data Sheet (SDS) has been prepared, it is issued to the applicant. After signature, the MSDS certificate should be used for product packaging and labelling purposes.
Documents Required for MSDS Certificate
Here is the list of documents required for MSDS certificate:
- Company Information: Required for identifying the manufacturer/importer and establishing regulatory accountability in the MSDS document.
- GST Registration Certificate: Needed for tax compliance and verification of legally registered business status in India.
- Import Export Code (IEC): Required for export compliance and customs clearance during international shipping of products.
- Product specification & details: Needed to understand the physical and chemical properties of the product for accurate hazard classification.
- Product Image: Used for clear identification of the product and to ensure correct labeling and document matching.
- Percentage wise composition of ingredients: Required to assess chemical composition and determine hazard classification under GHS/MSDS norms.
- Certificate of Analysis / Test Report: Provides verified technical data confirming product quality, composition, and safety parameters.
- Emergency Contact details like Phone Number & Email address: Mandatory for MSDS Section 1 to ensure immediate communication during accidents or emergencies. The MSDS must include the name and contact details of the MSDS author/preparer, and the date of preparation or last update as per MSDS Section 16.
Fees for MSDS Certificate for Exporters
The total cost of obtaining an MSDS or SDS certificate for exporters is ₹4,499 /- for 1 MSDS or SDS Certificate and ₹ 8,999 /- for 2 MSDS or SDS Certificate.
| No. of MSDS or SDS certificate : | MSDS Fees for exporters |
|---|---|
| For 1 MSDS or SDS Certificate | INR 4,499 /- only |
| For 2 MSDS or SDS Certificate | INR 8,999 /- only |
| For more than 2 MSDS Certificates | Talk to our Expert |
Note: The aforementioned fees is inclusive of GST.
What is MSDS Certificate?
An MSDS certificate is a regulatory document that contains information about the composition and potential dangers of a controlled product manufactured, sold, or exported in or out of the country. The MSDS full form is Material Safety Data Sheet, which is widely used for chemical safety communication and hazardous goods compliance in international trade.
If you run an Indian eCommerce business that exports restricted goods from India to the world, you must have MSDS documentation. To prevent legal consequences, it is suggested that hazardous goods such as flammable liquids, laptops, batteries, and so on be shipped internationally with a Material Safety Data Sheet.
Who can Apply for an MSDS Certificate?
An MSDS Certificate can be obtained by various entities involved in the manufacturing, handling, storage, transportation, import, export, or distribution of chemical-based and potentially hazardous products. The following categories of applicants are commonly eligible to apply for an MSDS Certificate:
- Chemical Manufacturers : Companies manufacturing chemicals, industrial substances, or dangerous goods are required to have an MSDS certificate.
- Importers and Exporters of Chemical Products : Businesses involved in international trade of chemicals, solvents, industrial goods, or regulated products must acquire an MSDS Certificate to support customs clearance and transportation compliance.
- Brand Owners and Private Label Businesses : Companies marketing products under their own brand name, particularly those containing chemical or flammable ingredients, are responsible for ensuring that valid MSDS documentation is available for the products.
- Industrial Units and Commercial Establishments : Commercial buildings such as factories, laboratories, warehouses, and others which handle, store, or use hazardous materials may require an MSDS Certificate to comply with workplace safety and operational regulations.
- Manufacturers of Hazardous or Regulated Products : Companies engaged in the manufacture of goods like batteries, paints, adhesives, aerosols, cleaners, oils, perfumes, and similar chemical-based items are generally required to obtain an MSDS Certificate for safe transportation and regulatory purposes.
- MSDS Requirement for International Export Markets : For regulated export markets, MSDS is required for shipment clearance and compliance. North America and the EU mandate MSDS under GHS, OSHA, and REACH frameworks to ensure regulatory approval and prevent shipment rejection. In the Middle East, including the UAE, Saudi Arabia, Qatar, Oman, and Iran, MSDS is also compulsory at customs for chemical and chemical-based imports.
Why is an MSDS Certificate required for Export?
Material safety data sheet (MSDS) or safety data sheet (SDS) is a document that provides detailed information about chemical and hazardous products. It gives complete instructions on such products' handling, transportation and safety management.
As per the international safety norms, all the exporters and importers must obtain a safety data sheet for their products and label it on the packaging before initiating the export-import process.
Exporters of the following products are required to obtain an MSDS certificate for smooth operation of their business.
- Cosmetics
- Herbal Products
- Paints
- Drugs
- Degreasers
- Cleaning Chemicals
- Pesticides/Insecticides
- Corrosives
- Toxic Chemicals/Solvents
- Batteries & Electronics
- Perfumes
- Steel Products
- Toys (if chemical-based)
Dangerous Goods (DG) Classification in MSDS for Export Compliance
- Export products are categorized under 9 Dangerous Goods (DG) classes as per UN international transport regulations.
- These classifications determine how a product is handled, stored, and transported during international shipping.
- Proper classification in the MSDS ensures regulatory compliance and smooth customs clearance.
- The 9 DG classes include:
- Class 1: Explosives
- Class 2: Gases
- Class 3: Flammable Liquids
- Class 4: Flammable Solids
- Class 5: Oxidizing Substances
- Class 6: Toxic Substances
- Class 7: Radioactive Materials
- Class 8: Corrosive Substances
- Class 9: Miscellaneous Dangerous Goods
- The MSDS must clearly state the correct DG classification or confirm that the product is classified as non-dangerous goods, ensuring accurate compliance with international shipping and customs requirements.
Purpose of obtaining MSDS certificate for Export
MSDS certificates are prepared on 16 parameters as per global standards laid down by various international organizations such as EU and OSHA. For exports to Canada, WHMIS 2015 (Workplace Hazardous Materials Information System) compliance is required, which follows GHS-based classification and standardized labeling requirements.
An MSDS is generally structured into 16 sections, with each section addressing specific aspects of chemical safety information:
- Identification: The first section includes the identification of product, recommended use, supplier details, and contact numbers in case of emergency
- Hazard(s) Identification: Highlights the hazards the product presents, including warning labels & symbols
- Composition/Information on Ingredients: Gives details on the chemical ingredients and any hazardous components present in the product
- First-Aid Measures: First –aid measures involve the initial care given by responders at incident site to an individual who has been exposed to the chemical
- Fire-Fighting Measures: This section provides information on the use of suitable extinguishing techniques and equipment, chemical hazards from fire, and protective actions for firefighters.
- Accidental Release Measures: Includes advisory actions to contain and clean up in case of spills or leaks to minimize exposure to people, properties, and the environment.
- Handling & Storage: Provides information on safe handling and storage methods of the chemical.
- Exposure Controls/Personal Protection: This section provides the details of control measures for exposure limits and recommended personal protective equipment (PPE).
- Physical and Chemical Properties: Provides detailed information on the physical and chemical properties
- Stability and Reactivity: Describes the stability of the chemical and potential reactions.
- Toxicological Information: This section gives information on the health effects of exposure to the chemical; information is provided on both immediate and long-term effects.
- Ecological Information (non-mandatory): Gives information about effect of chemical on the environment
- Disposal Considerations (non-mandatory): Provides guidance on disposing of the chemical and its contaminated packaging
- Transport Information (non-mandatory): Information on classification and labelling for shipping and transporting
- Regulatory Information (non-mandatory): Lists regulations that apply to the chemical
- Other Information: The last revision date is included along with other possible information that is not mentioned in other sections.
How to Get Your MSDS or SDS Certificate Online?
Get your MSDS Certificate Online with Professional Utilities in three simple steps:
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Validity & Renewal of MSDS/SDS Certificate
An MSDS/SDS certificate is generally valid for 3 years from the date of issuance, and it must be renewed in case of any changes in GHS guidelines or every 3 years, whichever is earlier. However, any changes must be updated within 90 days. An updated SDS certificate helps avoid customs delays, as authorities often consider certificates that are not older than 3–5 years.
MSDS Certificate must be updated when:
- Purity, chemical composition, or ratio of substance changes.
- New information on toxicity, carcinogenic properties, or environmental effects becomes available.
- New handling, storage, or emergency response information becomes available.
Note: If there is any change in regulations within 6 months from the date of issuance of MSDS certificate, Professional Utilities issues the updated MSDS certificate on a complimentary basis.
Conclusion
Businesses that manage hazardous chemicals should possess an MSDS certificate (Material Safety Data Sheet). The certificate indicates compliance with international safety regulations and provides necessary guidance regarding appropriate handling, storage, and organization of hazardous chemicals.
The MSDS certificate must be crucial for exporters as it ensures the safety of their personnel as well as customers by providing comprehensive safety guidelines. The procedure involves the documentation, submission of installments, arranging, agreeing to global guidelines, and finally issuing. One file for an MSDS certificate guarantees security and compliance for administrative purposes within the chemical industry.
FAQ’s On MSDS Certificate for Exporters
What are the SDS sheets used for?
An SDS Sheet includes all details about the product; this includes both the physical/chemical properties, as well as any dangers or emergencies that may arise from using them.
How much does it cost to get an MSDS certificate for
Export/Shipment?
To obtain an MSDS certificate for export/shipment, it costs ₹4,499 (one certificate) or ₹8,999 (two certificates) plus GST.
What is the definition of an MSDS?
A Material Safety Data Sheet (MSDS) defines every potential hazard associated with the use of chemicals and/or hazardous materials.
Is the process of obtaining an MSDS certificate different for
exporters in Maharashtra?
The overall MSDS certification process is similar across India, but exporters in Maharashtra may need to meet state-specific documentation requirements. For detailed guidance, visit MSDS Certificate in Maharashtra.
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Disclaimer:The information provided on this website is intended for general information purposes only. Although all reasonable efforts are made to ensure that the information provided is correct and reliable, it is not advised to be used as a substitute for professional advice. The information herein is not to be used in place of seeking professional services, counsel, or guidance. We highly advise that you consult a professional before you make any business or legal decisions regarding the information presented on this website. This website and its contents are given "as is", and we do not take any responsibility for any action that is taken based on information given on this website.
- Written by: Anuja Sahi
- Fact-checked: Sahil Singh
- Updated on: May 27, 2026
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