Vendor Assessment for Split Air Conditioner

1000+

Bid Participated

10+

Years of Experience

What’s Included?

Eligibility Evaluation for GeM OEM Panel Product Category Finalization OEM Panel Documentation Checklist Document Verification & Professional Drafting Support Factory Readiness Advisory for Inspection Application Filing on RITES Assessment Portal Non-Conformity Resolution & Corrective Action Desktop Assessment Coordination & Approval Mock Assessment & Gap Analysis for Inspection Inspection Coordination & Assessment Report Issuance

Get Expert Consultation

Vendor Assessment for Split Air Conditioner | Process, Fee & Benefits

Vendor Assessment is one aspect of vendor validation on the GEM portal. It is for quality assurance of a vendor and its product and services. It is a process for evaluation of vendors and their performance on various predefined parameters. The objective of the assessment is to recognize and develop reliable vendors so that they consistently meet or exceed expectations and requirements of the buyers. Vendor Assessment is mandatory for all OEMs excluding the exempted category.

There are several categories of products and services in vendor assessment. One of them is Split Air Conditioner including energy saver, about which we shall talk in detail about its features and specifications.

Vendor Assessment for split air conditioners on GeM are essential to ensure quality and sustainability in cooling solution procurement. Vendor evaluation includes a variety of criteria such as performance standards and energy efficiency ratings to ensure that only high-quality split air conditioners are available to buyers GeM's objective is to encourage environmentally friendly purchasing practices while boosting consumer confidence and trust through detailed evaluation of vendors. These assessments are crucial for driving positive change in the market, fostering innovation, and promoting responsible consumption practices among vendors and buyers alike. Vendor assessment plays a role in reducing energy consumption and minimizing the environmental impact of cooling solutions.

OEM Vendor Assessment

Click here to view PDF

Vendor Assessment Process for Split Air Conditioner

The Vendor Assessment is a mandatory procedure that verifies a seller’s credentials, business capacity, and product quality before allowing them to operate fully on the GeM portal.

Open the GeM Portal and log in: Apply for vendor assessment by logging into your GeM seller account.
Select Assessing Agency: For evaluation, pick between RITES .
Select the Assessment Type: Video/Physical (for OEMs/manufacturers) or Desktop (for traders/service providers).
Upload Documents: Upload Files Provide your bank information, registration certificate, GST, PAN, and product details.
Pay Assessment Fee: The cost is determined by the type of business and the assessment method.
Agency Evaluation: Documents are checked, and manufacturers might be subject to site or video inspections.
Approval & Certification: Obtain the Vendor Assessment Certificate upon approval and certification, which is good for three years.
Start Selling on GeM: Participate in tenders, start selling on GeM, and build your company's reputation.

There are two types of vendor assessment under GeM, based on the seller’s business operations:

Desktop Vendor Assessment

Desktop Assessment (DA) will involve the authentication of the vendor profile, its business experience, financial ability, and production capacity. Noncompliance (NC) will be alerted if there are any problems with the papers that the vendors have uploaded. The vendor's application would proceed to the following round of evaluation once all NCs had been resolved.

Video Vendor Assessment

A video call will be made between a distant expert conducting the video assessment and the user of the mobile application. The evaluation as a whole will be geo-tagged. It will entail verifying the processes that have been uploaded for the desktop evaluation.

Documents Required for Vendor Assessment for Split Air Conditioner

For desktop assessment
On Companies Letterhead with Stamp and Signature

GST Certificate or Tax Certificate
Registration Certificate (MSME, Incorporation Certificate )
Address proof of registered Address (Electricity bill, Rent agreement, Internet Bill )
Import Export Certificate (Optional)
Quality Certificate (ISO & CE)
License Available for Product Applied ( NSIC, BIS )
Udyam Aadhar or MSME Certificate
Contract Agreement or Service Agreement ( For Contract Manufacturing )

Latest & oldest Work order copy
Private Purchase Order Copy of 4 Different Zone (East, West, North, South)
Director Identity Proof Like Passport ,Visa & Aadhar Card
Trademark Certificate
Government Purchase & Private Purchase Order ( Maximum 3 )
Master Company Data, MGT-7 & AOC-4 (For Private Company) or Financial Statement for Other Entities
Test report of the Product ( Where ever Applicable )

Catalogue list
Customize declaration
Debarred / Blacklisted by any government organization in India
Process flow diagram available with firm
Specific process flow diagram available of the products which are being manufactured by the firm (Optional)
List of all the machines involved in the manufacturing process
Monthly manufacturing capacity
Monthly Utilization Capacity against the manufacturing capacity
Quality Assurance
Part wise inspection plan Process (Optional)
Supplier List

SOP (Firm monitor their performance) (Optional)
Rejected Material Process
Customer complaints (Optional)
Is there a safety standard operating procedures manual available with the firm? (Optional)
Does the firm provide warranty/ guarantee or recalling to the product? (Optional)
Research & Development (Optional)
Beneficial Ownership Declaration
List Of Shareholder
List of Directors
Authorization letter in favor of the signing official for certification

GEM Vendor Assessment Fee for Split Air Conditioner

The Vendor Assessment fee on the GeM portal is structured based on the vendor’s annual turnover, and it includes GST. Here’s the current fee slab:

Annual Turnover	Vendor assessment Fee inclusive of GST
Up to 20 lakhs	₹ 871.61
From 20lakh - 1Cr	₹ 1743.22
More than 1 Cr	₹ 3486.44

Caution Money Deposit	Fees
Seller Turnover less than 1 Crore	Rs 5,000/-
Seller Turnover in between 1 Crore and 10 Crores	Rs 10,000/-
Seller Turnover more than 10 Crores	Rs 25,000/-

Note: The aforementioned Fees is exclusive of GST.

What is Vendor Assessment for Split Air Conditioner

Preparing for vendors can list and sell air conditioners on the Government e-Marketplace (GeM), they must pass the GeM Vendor Assessment for Split Air Conditioners, a required evaluation process run by RITES Ltd. to confirm the quality, dependability, and compliance of the vendors. Ensuring energy efficiency, durability, and safety is essential because split air conditioners are frequently used in government offices, institutions, and departments to maintain a comfortable working environment.

Important factors like cooling capacity, compressor type, energy efficiency rating (star rating), noise levels, durability, warranty, and compliance with BIS/GeM specifications are all taken into consideration when evaluating vendors. The procedure also verifies the vendor's financial stability, after-sales service plans, manufacturing or sourcing capabilities, and adherence to government procurement regulations. This guarantees that government purchasers can only choose from premium, energy-efficient air conditioners.

The OEM or Authorized Seller tag, which increases the vendor's credibility, increases product visibility, and fosters buyer trust on the GeM portal, is given to them after they pass the evaluation.

Benefits of Vendor Assessment for Split Air Conditioner

Vendor assessment on the GeM portal offers numerous advantages for both vendors and government buyers. Here are the key benefits:

Direct Access to Government Departments: Vendors gain visibility and access to a wide range of government procurement opportunities.
Unified Platform for Bids and Auctions: GeM serves as a one-stop portal for bidding and auctioning products and services.
Strong Vendor Rating System: Vendors are rated based on performance, fostering trust and credibility.
New Product Suggestion Facility: Sellers can propose new products to meet evolving government needs.
Seller-Friendly Dashboard: A user-friendly interface allows vendors to monitor supplies, payments, and orders efficiently.
Transparency and Accountability: Ensures fair and transparent transactions between buyers and sellers.

Specification of Vendor Assessment for Split Air Conditioner

The Vendor Assessment for Split Air Conditioners ensures that vendors meet the required product, performance, and safety standards before listing their air conditioners on the Government e-Marketplace (GeM).

Cooling Capacity: To ensure effective cooling according to room size, air conditioners must clearly state their tonnage (e.g., 1 Ton, 1.5 Ton, 2 Ton) and BTU rating.
Energy Efficiency: For energy savings and environmentally friendly operations, products should have a valid BEE Star Rating, ideally 3-, 4-, or 5-star.
Compressor Type: For improved performance, reduced noise, and longevity, split air conditioners need to use dependable rotary or inverter compressors.
Noise Levels: For a comfortable atmosphere, both indoor and outdoor units should operate with minimal noise.
Air Quality Features: To enhance indoor air quality, air conditioners should have filters, dehumidifiers, or air-purifying capabilities.
Warranty & After-Sales Support: In addition to compressor coverage and easily accessible service centers, vendors are required to offer a standard warranty of one year or more.

Quality Parameters of Vendor Assessment for Split Air Conditioners

The GeM Vendor Assessment for Split Air Conditioners evaluates products and vendors on specific quality parameters to ensure only reliable, energy-efficient, and durable air conditioners are available for government procurement.

Energy Efficiency: Air conditioners need to have a current BEE Star Rating; higher ratings guarantee less electricity use and environmentally responsible operation.
Cooling Performance: Units should have precise BTU capacity in accordance with specifications and offer steady cooling in a range of temperatures.
Compressor Quality: Because of their longevity, quiet operation, and energy efficiency, rotary and inverter compressors are preferred.
Durability & Reliability: To endure prolonged, high-use in government buildings, air conditioners need to be constructed with premium parts.
Noise Levels: To ensure a comfortable working environment, both indoor and outdoor units should operate with the least amount of noise possible.
Air Quality Features: To improve indoor air quality, units should have efficient air filters or purification features.
Warranty & Support: Vendors are required to provide dependable after-sales service with easily accessible support centers, as well as manufacturer warranty coverage.

GeM Vendor assessment for Cleaning duster

Conclusion

In conclusion, the vendor assessment conducted on the GEM portal (Government e-Marketplace) has offered insightful information regarding the skills and appropriateness of various suppliers for procurement procedures.

The vendor assessment on the GEM portal serves as a vital mechanism for enhancing procurement processes, nurturing vendor growth, By upholding the principles of transparency, fairness, and value for money, the GEM portal contributes to the overall advancement of public procurement practices.

FAQ’s On Vendor Assessment for Split Air Conditioner

What is the GeM Vendor Assessment for Split Air Conditioners?

It is a mandatory evaluation by RITES Ltd. to verify the quality, compliance, and reliability of vendors before listing their split air conditioners on GeM.