Rubber Board Registration - Cost, Procedure & Documents

The Rubber Board RCMC application needs two separate sections of documents: a common DGFT set required across all e-RCMC filings and a Rubber Board-specific set tied to the Board's mandate over natural rubber and rubber-product exports. Below is a clean breakdown of each.

1. Common Documents

These are the standard documents required for any RCMC application on the DGFT portal:

• Import Export Code (IEC) issued by DGFT
• Permanent Account Number (PAN) of the firm
• GST Registration Certificate of the registered office and branches
• Certificate of Incorporation, Partnership Deed, or LLP Agreement depending on entity type
• Memorandum and Articles of Association (MoA and AoA) for companies
• List of Directors, Partners, or Proprietors with their PAN and DIN, where applicable
• Board Resolution or Authorisation Letter for the authorised signatory
• Aadhaar of the authorised signatory
• Cancelled cheque or Bank Performance Letter for bank verification
• Proof of office address, such as a recent electricity bill or rental agreement
• Self-Declaration or Undertaking in the prescribed format
• Last RCMC Certificate (only for renewal applications)
• Digital Signature Certificate (DSC) or Aadhaar e-Sign linked to the DGFT account for final submission

2. Rubber Board-Specific Documents

In addition to the common set, the Rubber Board requires the following documents under the Rubber Act, 1947, since the Board has been designated as the Export Promotion Council for Natural Rubber and is among the registering authorities listed under Appendix 2T of the Foreign Trade Policy 2023.

• Proof of Ownership of business premises (for Proprietorship, Partnership Firm, Private Limited Company, or Co-operative Society)
• KYC Documents — Self-Attested PAN Card and Aadhaar Card of the firm's owner or authorised signatory
• Pollution Control Board (PCB) NOC, mandatory for rubber processing units
• Project Report, mandatory when applying for a rubber processing plant license
• Rubber Transaction Details — quantity of rubber purchased and sold over the last 5 years
• Previous Rubber Board License Copy (only for renewal applications)
• Applicable License Type Selection—Dealer License (Form B) for traders and exporters, Processor License (Form B1) for those acquiring rubber for processing, Manufacturer License (Form D) for those acquiring rubber for manufacturing (annual renewal required), or Special Authorisation (Others Category) for those wanting to acquire natural rubber
• Affidavit with Attested Photograph of the applicant, mandatory for Dealer License
• Documentation Verifying Right to Possess Business Premises and Storage, mandatory for Dealer License
• List of Rubber Export Products with HS Codes
• Undertaking to Submit Statutory Returns in the prescribed forms—Form H2 and L (monthly, for Dealers), Form H3 and L1 (monthly, for Processors), Form K and L (monthly) plus Form K1 (annual, by 30 April of the following year) for Manufacturers

Note: All documents must be uploaded in PDF format during the Attachments section of the application.

Rubber board has classified its licensing into following types of categories. There are 3 main categories of Rubber Board registration

• Dealer License: Individuals or companies looking to trade in rubber must apply for a "Rubber Dealer's/exporter license" using Form B. The application must be accompanied by an affidavit, an attested photograph of the applicant, and documentation to verify the applicant's right to possess the proposed business premises and storage.
• Processor License: Applicants looking to acquire rubber for processing and trader they must apply for a "Rubber processor license" using Form B1.
• Manufacturer License: Businesses looking to purchase or acquire rubber for manufacturing must submit an application to the Rubber Board using Form D. The manufacturer license is issued to acquire a specific quantity of rubber and must be renewed annually

In addition to these 3 categories, There is also a special category called "Others- Special Authorization" for those who wish to acquire natural rubber.

So, whether you're a dealer, processor, manufacturer or exporter, looking to acquire natural rubber, be sure to familiarize yourself with the different kind of Rubber Board Licenses and the forms required to apply for them.

A Rubber Board License offers numerous benefits to individuals and businesses involved in the rubber industry, helping them grow, stay compliant, and access key support services.

• Support for growers and societies: Services for small growers, large growers, and Rubber Producer's Societies (RPS)
• Business facilitation: Support for dealers, processors, exporters, importers, and manufacturers
• Human Resource Development (HRD): Training, development programs, and labour welfare services
• Information & grievance redressal: Timely updates and a mechanism for addressing industry concerns
• Knowledge hub: Establishment of a centralized information and resource platform for the rubber sector
• Process automation: Streamlining and aligning internal processes for greater efficiency
• Digital empowerment: ICT enablement of subordinate offices and Rubber Producer Societies
• MSME benefits: Access to subsidies and board support schemes based on eligibility

According to the Rubber Act and its corresponding Rules, those who hold a license are required to submit various forms of statutory returns to the Rubber Board.

• Specifically, licensed dealers must submit a true and accurate monthly return in form H2 and L, detailing their acquisition, holding, and disposal of rubber stock.
• Licensed processors must also submit a monthly return in Form H3 and L1, providing information on the rubber they have acquired, held, and used for processing.
• Manufacturers are required to submit correct monthly return in Form K and L, outlining their rubber stock, as well as an annual return in Form K1, detailing the different types of rubber used. These returns must be submitted to the Rubber Board by April 30th of the following year.
• Furthermore, all licensees must keep accurate records of their business and make them available for inspection by authorized officers of the Rubber Board upon request.

Non-compliance with the Rubber Board's regulations can lead to significant consequences for dealers, processors, and manufacturers in the rubber industry. Key penal provisions include:

• Cancellation of License: The Rubber Board shall have the power to revoke registration on any dealer, processor, or manufacturer determined to acquire such license by representation of false or misleading information.
• Non-filing of Returns: Licensees must submit necessary returns laid down in the law under the relevant provisions. Non-compliance or absence of such filing is liable to lead the licensee to imposed fine or suspension of license.
• Violation of License Condition: On violation of the condition as prescribed in the license, legal actions can be taken against the concerned person, including the filing of prosecution under the provisions of the Rubber Act.