Coir Board Registration in India - Process, Fees & Documents
Coir Board registration is a statutory requirement governed by the Government of India to promote, develop, and support the coir industry across the nation. Coir, a natural and eco-friendly fiber extracted from the husk of coconuts, is widely used in producing mats, brushes, ropes, mattresses, handicrafts, and several value-added products. The coir sector significantly contributes to employment generation in rural and coastal areas, particularly empowering women and small-scale entrepreneurs. Additionally, the Coir Board plays a key role in enhancing product quality, promoting exports, and supporting innovation through research and development initiatives, thereby making the industry globally competitive.
If you are a manufacturer, exporter, or trader of coir products in India, you may be required to register with the Coir Board in order to conduct your business. The registration process typically involves submitting the required documents, paying the necessary fees, and adhering to certain guidelines and rules set by the Coir Board.
Once you are registered with the Coir Board, you will be able to benefit from various services and support provided by the organization, such as access to marketing and technical assistance, training programs, and financial assistance.
Coir Board Certificate Sample
How to Apply for RCMC Registration with the Coir Board of India
Three conditions must be fulfilled by the applicant before the Coir Board application is filed: an active IEC, an updated IEC profile on the DGFT portal, and a valid DSC or Aadhaar e-Sign linked to the DGFT account. The system runs a check on each before letting the application progress.
- Sign In to dgft.gov.in and Begin the e-RCMC filing: The application is filed online through the DGFT portal at dgft.gov.in. After logging in, the applicant signs in to the e-RCMC service to begin a fresh application.
- Cross-check the Pre-Filled IEC profile records: The first section of the form auto-fills firm data from the IEC profile. This covers the IEC, PAN, firm name, registered address, bank details, director information, and branch records. Each entry needs careful checking, since the form locks these fields once the next section opens. Errors must be sorted out on the IEC profile before continuing.
- Select Coir Board and List Coir Export Products: In the RCMC Details section, the applicant selects the Coir Board of India as the registering authority and then enters the office for filing, the branch GSTIN, the membership tenure (1 to 5 years), the financial year, the MSME status, the exporter category (Manufacturer Exporter or Merchant Exporter), the zone (EOU or SEZ where applicable), and the relevant fee slab. Coir export products are listed with their ITC (HS) codes, covering coir fiber, coir yarn, coir rope, coir mats, mattings, etc., along with the destination countries. The annual turnover, previous-year export performance, firm profile, and authorized representative details are also listed in this section.
- Upload the Documents, Make the required Payment, and Digitally Sign Off: TDS data is filled in if applicable, then supporting documents are uploaded as PDFs, the registration fee is paid, and the applicant signs the application with a DSC or Aadhaar e-sign. The detailed document checklist is provided in the Documents Required section below. Once the e-signature is completed, the declaration is accepted, and the application summary is reviewed before final submission.
- Coir Board Review and Issuance of the Digital RCMC: The Coir Board takes up the application for review. The Board checks the business credentials, IEC and GST records, coir product list with ITC (HS) codes, eligibility thresholds (100 tonnes of baled coir yarn or 150 tonnes of manufactured coir products over the last 12 months), supporting documents, and fee payment. Where clarification is needed, the Coir Board posts a query through the portal, which the applicant resolves before resubmission. Once approved, the digital RCMC is forwarded to the DGFT dashboard, within an estimated 7 to 10 working days. RCMC validity runs for 5 years from the date of issue, after which renewal is required to continue coir exports.
Documents Required for Coir Board RCMC Registration
The Coir Board RCMC application branches into two standard document sections: a common DGFT set required across all e-RCMC filings and a Coir Board-specific set tied to the Board's mandate over coir and coir-based product exports. Below is a clean breakdown of each.
1. Common Documents
These are the standard documents required for any RCMC application on the DGFT portal:
- Import Export Code (IEC) issued by DGFT
- Permanent Account Number (PAN) of the firm
- GST Registration Certificate of the registered office and branches
- Certificate of Incorporation, Partnership Deed, or LLP Agreement depending on entity type
- Memorandum and Articles of Association (MoA and AoA) for companies
- List of Directors, Partners, or Proprietors with their PAN and DIN, where applicable
- Board Resolution or Authorisation Letter for the authorised signatory
- Aadhaar of the authorised signatory
- Cancelled cheque or Bank Performance Letter for bank verification
- Proof of office address, such as a recent electricity bill or rental agreement
- Self-Declaration or Undertaking in the prescribed format
- Last RCMC Certificate (only for renewal applications)
- Digital Signature Certificate (DSC) or Aadhaar e-Sign linked to the DGFT account for final submission
2. Coir Board-Specific Documents
In addition to the common set, the Coir Board requires the following documents:
- FORM V — Application for Registration as an Exporter of Coir Fibre, Coir Yarn, Coir Rope, or Coir Products
- APPENDIX 19-A and 19-B — RCMC Application Form
- Signed Code of Conduct for Exporters in the prescribed format
- Industrial Establishment Registration Certificate in FORM II (issued by the Coir Board, mandatory for Manufacturer Exporters)
- Eligibility Proof—evidence of meeting the threshold of 100 tonnes of rehanked or baled coir yarn over the previous 12 months (or 500 tonnes purchase turnover) for Coir Yarn Exporters, or 150 tonnes of manufactured coir products (other than coir rope) over the previous 12 months (or 700-tonne purchase turnover) for Coir Products Exporters
- List of Coir Export Products with HS Codes, covering coir fibre, coir yarn, coir rope, coir mats, mattings, rugs, brushes, mattresses, coir pith, coir geotextiles, PVC-tufted coir, and coir handicrafts
- Star Export House Certificate issued by DGFT, where applicable
- Hard Copies of Self-Attested Documents to be submitted to the Coir Board after online filing (post-submission requirement)
- Undertaking to Submit Monthly Returns in FORM VIII to the Coir Board (post-issuance compliance—covering details of coir exports for each month)
Note: All documents must be uploaded in PDF format during the Attachments section of the application.
Fees Structure for obtaining Coir Board Registration
The total fee for Coir Board Registration cum Membership Certificate (RCMC) is ₹21,250. Below is a detailed breakdown of the charges:
| Item | Amount |
|---|---|
| Registration Charge | ₹10 |
| Service Charge | ₹10,000 |
| RCMC Fee | ₹8,000 |
| GST (18%) | ₹3,240 |
| Total Cost | ₹21,250 |
Note: rofessional charges are not included in the above-mentioned fee structure.
What is Coir Board RCMC Registration
Coir board exporters registration refers to the process of registering a company or organization with the Coir Board, which is a government organization in India that promotes the development and growth of the coir industry.
Manufacturer exporters of coir products such as coir ropes, yarns & fibers are given exporters registration separately. It is mandatory for such exporters to have coir board registration as per the registration and licensing rule 1958
Eligibility for Coir Board Registration
- Any person who has rehanked or baled 100 tons of coir yarn in a factory owned or possessed by applicant in a period of 12 months.
- MSMEs or any entity having total purchase turnover of 500 tons of coir yarn in the said period is considered for registration.
- Any person who has manufactured 150 tons of coir products other than coir rope in a factory owned or possessed in a period of 12 months.
- Who has a total purchase turnover of 700 tons of coir products in the said period is considered for registration
- Any person or new startups who operate in the Coir industry and can produce a certificate regarding his financial status from a nationalized or scheduled bank and a copy of the PAN Card is considered for registration as exporter of coir fiber and coir rope subject to other requirements.
Compliances for Exporters
Applicants are required to comply with certain conditions and requirements in order to maintain coir board RCMC registration. These may include:
- Submitting Annual Reports & Financial Statements: Applicants required to submit annual reports and financial statements to the Coir Board on a regular basis in order to demonstrate the financial stability and viability of your coir-based business.
- Abiding by the T&C of the Coir Board: As a registered member of the Coir Board, applicants will be required to abide by the terms and conditions of the Board, which may include requirements related to business practices, quality standards, and other operational matters.
- Complying with Relevant Laws & Regulations: As a registered member of the Coir Board, establishments are required to comply with all relevant laws and regulations governing the coir industry, including those related to health and safety, environmental protection, and other areas.
- Maintaining Accurate & Up-to-date Records: Applicants are required to maintain accurate and up-to-date records of your coir-based business operations, including financial records, production records, and other relevant documents.
By complying with these requirements, you can maintain your registration with the Coir Board and continue to access the benefits and support programs offered by the Board.
Failure of rules and regulations can lead to cancellation of coir board registration, however concerned persons will be given enough time to represent their cases before the coir board authorities.
Code of Conduct for Exporters
As per Annexure-3 exporter and manufacturer exporters registered with coir board are required to duly sign a code of conduct with authorities.
- Applicants must be registered with the Coir Board as an exporter. This involves submitting the required documents and paying the necessary fees.
- Must adhere to all relevant laws, regulations, and rules governing the export of coir products from India.
- Applicants must ensure that all coir products exported from India meet the required quality standards and are fit for the intended use.
- Must ensure that all coir products are correctly labeled and packaged in accordance with international standards.
- Applicants must not engage in any deceptive or fraudulent practices in connection with the export of coir products from India.
Benefits of Coir Board Registration
As per Annexure-3 exporter and manufacturer exporters registered with coir board are required to duly sign a code of conduct with authorities.
- Access to financial assistance: The Coir Board offers various financial assistance schemes to registered coir units, such as coir udyami yojana subsidies, loans, & grants. These financial assistance schemes can help coir units to upgrade their technology, improve their production processes, and expand their business.
- Quality certification: The Coir Board has a quality certification program for coir products, which can help to ensure that the products being produced by registered coir units meet certain standards of quality. This can help to increase customer confidence in the products and enhance the reputation of the company or organization.
- Marketing support: The Coir Board offers marketing support to registered coir units, including assistance with promoting their products and identifying new market opportunities. This can help coir units to increase their sales and grow their business.
- Access to training and technical assistance: The Coir Board provides training and technical assistance to registered coir units to help them improve their production processes and increase their efficiency. This can help coir units to reduce their costs and become more competitive in the market.
- Legal protection: Coir board registration can provide legal protection to coir units, as it ensures that the units are operating in compliance with the relevant laws and regulations. This can help to protect coir units from legal disputes and other issues.
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How to get Coir Board RCMC with Professional Utilities
You can get your Coir board registration and RCMC with professional Utilities in 3 simple steps
Step 1:
Submit all the necessary documents
Step 2:
Filling for application form for RCMC
Step 3:
Issuance of RCMC within 12 business days
Conclusion
Overall, Coir Board registration is a valuable investment for any exporter of coir products. By obtaining Coir Board registration, you can access valuable support and services, ensure compliance with laws and regulations, and enhance your credibility and reputation in the market will help you grow your business in the coir industry.
FAQ’s On Coir Board Registration
How to register a Company on a Coir Board?
To register as an Exporter, begin by applying online and then submit the following documents in hard copy:
How to apply for RCMC on the Coir Board?
Each RCMC application must include a Demand Draft for Rs. 9450/- (comprising a Registration Fee of 10/- plus a Service Charge of RCMC including 18% GST amounting to Rs. 9440/-), payable to the Secretary, Coir Board in Ernakulam, or via Online payment. If opting for online payment, attach or enclose the UTR number or receipt.
How to start a Coir Business?
Starting a Coir Export Business from India involves several key steps:
How to start a coir export business from India?
How to Start Coir Export Business from India explains the complete process of starting a coir export business, including business registration, Coir Board registration, IEC code, quality standards, packaging, and export compliance. It helps exporters understand documentation, logistics, government schemes, and international market opportunities.
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