Digital Signature Certificate - Benefits, Classes, How to get DSC
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Digital Signature Certificate - Benefits, Classes, How to get DSC

Updated on June 17, 2021 04:57:33 PM

Digital Signature Certificate is a secure digital key (USB e-Token) that is issued by the certifying authorities to validate and verify the identity of the person or entity holding this certificate. It uses public-key encryptions to create the signatures and contains the signature in digital format.

A digital signature certificate (DSC) contains information about the user’s name, pin code, country, email address, date of issuance of the certificate, and name of the certifying authority.


Digital-Signature-Certificate

Benefits of Digital Signature Certificate


Benefits of DSC
  1. Authentication: DSC helps in authenticating the personal information details of the holder when conducting business digitally.
  2. Reduces Cost and Time: A Digital Signature Certificate holder does not need to be physically present to conduct or authorize a business. Instead of signing the documents physically and scanning them to send via email, the holder can quickly sign the hard copy documents online by using DSC.
  3. Authenticity of Documents: Digitally signed documents give confidence to the receiver so they are assured of the signer’s authenticity. They can proceed and take action based on such documents without getting worried about the documents being forged.
  4. Data Integrity: Documents that are signed digitally cannot be edited after signing, which makes the data safe and secure. The government agencies ask for DSC to validate business transactions.

Importance of Digital Signature

When is Digital Signature Required?

Company Incorporation

Company Incorporation

The Digital Signature Certificate is mandatory for incorporating a Public Limited Company, Private Limited Company, Limited Liability Partnership or One Person Company.

Director Identification Number

Director Identification Number

Digital Signature Certificate (DSC) is used while you are applying for DIN number.

MCA-Compliances

MCA Compliances

Ministry of Corporate Affairs has made it mandatory for companies to file all reports, applications, and forms using a digital signature only. If annual turnover of a business exceeds ₹60 Lakhs, it is mandatory to verify returns with DSC.

Income-Tax-Filing

Income Tax Filing

Individuals and entities who are required to get their accounts audited have to file their income tax return compulsorily using a digital signature

GST

GST registration/ return filing

It is mandatory for business entities (other than Sole Proprietorship) to have Digital Signature Certificate for both GST registration and verifying GST Returns online.

Import-Export-Code

Import Export Code

It is mandatory to have DSC while applying for an Import & Export Code.

Intellectual-Property

Intellectual Property

Digital Signature Certificate is required for filing of application for Intellectual Property rights like Trademark, Patent, etc.

Employee Provident Fund

Employee Provident Fund

The registered Employers in India can use the Class 3 Digital Signature Certificate for submitting their Employee Provident Fund Transfer Claim form online.

Who requires a Digital Signature Certificate?

MCA has mandated Digital Signatures for following individuals:

Directors

Auditors

Company Secretaries

CEOs and CFOs

Bank Officials

Other Authorized Signatories

Classes of Digital Signature Certificate


Classes-of-DSC

There are three types of Digital Signature certificates issued by the certifying authorities:

  1. Class 1 DSC
    Class 1 DSC is issued to individual subscribers and is used to confirm that the user’s name and email contact details from the clearly defined subject lie within the database of the certifying authority.
  2. Class 2 DSC
    Class 2 DSC is issued to the director and signatory authorities of the companies for e-filing with the Registrar of Companies (ROC). Class 2 digital signature is mandatory for individuals who have to sign manual documents while filing returns with the ROC. However, w.e.f. 1st Jan 2021, the Controller of Certifying Authority has instructed to discontinue Class 2 DSC. Class 3 DSC will be issued in place of Class 2 DSC.
  3. Class 3 DSC
    Class 3 Digital Signature Certificate is issued to the directors/ authorized signatories of companies, professionals, etc for signing the documents digitally. The vendors who wish to participate in the online tenders also must have a Class 3 DSC.

Documents required for DSC Application


Documents-required-for-Issuance-of-DSC

Documents required for Issuance of DSC (Individual)


  1. Aadhar Card
  2. PAN Card
  3. Passport size photo
  4. Email Address
  5. Mobile Number

Documents required for Issuance of DSC for Authorized Signatory (Organization)

Method 1 online GST verification
Proprietorship Firm Partnership Firm Corporate Entities LLP AOP NGO/Trust
1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pancard/aadharcard which no.is mentioned inorder. 1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pan card/aadhar card which no. is mentioned in order.
2. Bank statement/ GSTR 3b filing copy not older than 3 months 2. Authorized signatory letter. 2. Authorized signatory letter/ Board resolution. 2. Authorized signatory letter 2. Authorized signatory letter 2. Authorized signatory letter
3. Partnership deed. 3. Mca Signatory list. 3. Partnership deed. 3. Signatory list. 3. Signatory list.
4. Authorizing Person Sign id proof. 4. Authorizing Person Sign id proof. 4. Authorizing Person Sign id proof. 4. Authorizing Person Sign id proof. 4. Authorizing Person Sign id proof.
5. Bank statement/ GSTR 3b filing copy not older then 3 months 5. Bank statement/ GSTR 3b filing copy not older then 3 months 5. Bank statement/ GSTR 3b filing copy not older then 3 months 5. Bank statement/ GSTR 3b filing copy not older then 3 months 5. Bank statement/ GSTR 3b filing copy not older then 3 months

Method 2 Without GST verification
Proprietorship Firm Partnership Firm Corporate Entities LLP AOP NGO/Trust
1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pan card/aadhar card which no. is mentioned in order. 1. Applicant Pan card/aadhar card which no. is mentioned in order.
2. Organization bank statement 2. Authorized signatory letter 2. Authorized signatory letter/ Board resolution 2. Authorized signatory letter/ Board resolution. 2. Authorized signatory letter/ Board resolution. 2. Authorized signatory letter/ Board resolution.
3. Organization registration copy 3. Organization bank statement. 3. Organization bank statement. 3. Organization bank statement. 3. Organization bank statement. 3. Organization bank statement.
4. Organization registration copy. 4. Certificate of incorporation. 4. Certificate of incorporation. 4. Organization registration copy. 4. Organization registration copy.
5. Organization Pan card 5. Organization Pan card 5. Organization Pan card 5. Organization Pan card 5. Organization Pan card
6. Partnership deed 6. MCA signatory list 6. MCA signatory list 6. Signatory member list. 6. Signatory member list.
7. Authorizing person sign id proof. 7. Authorizing person sign id proof. 7. Authorizing person sign id proof. 7. Authorizing person sign id proof. 7. Authorizing person sign id proof.

Cost and Time taken for Issuance of DSC


The cost of obtaining a DSC for individuals is Rs. 1,500 only and the charges for obtaining a DSC for organization for authorized signatory is Rs. 2,500 only. It would take around 1 - 2 days for issuance of Digital Signature Certificate.

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Frequently Asked Questions (FAQs)


 What is a Digital Signature?

It is a physical signature in an electronic format.

 Who can obtain a Digital Signature?

A Digital Signature can be obtained by any person (Indian Citizen and Foreign Nationals) and any type of business entity (Partnership, LLP, Company, Trust and others).

 How long does it takes to obtain a Digital Signature?

A Digital signature can be obtained within 1-3 working days from date of submitting the application along with the required Documents.

 Is physical verification required before issuing Digital Signatures?

No, physical verification is not required for issuing a Digital Signature.

 What are the documents required to register DSC?

To obtain a Digital Signature, application form for the Digital Signature must be submitted along with a self-attested copy of the applicant’s identity proof and address proof and also along with photograph of applicant.

 Is Director Identification Number (DIN) a pre-requisite to apply for DSC?

No