Coffee Board Registration in India - Process, Fees & Documents

The Coffee Board RCMC application needs two types of documents: a common DGFT set required across all e-RCMC filings and a Coffee Board-specific set tied to the Board's mandate over coffee exports. Below is a clean breakdown of each.

1. Common Documents

These are the standard documents required for any RCMC application on the DGFT portal:

• Import Export Code (IEC) issued by DGFT
• Permanent Account Number (PAN) of the firm
• GST Registration Certificate of the registered office and branches
• Certificate of Incorporation, Partnership Deed, or LLP Agreement depending on entity type
• Memorandum and Articles of Association (MoA and AoA) for companies
• List of Directors, Partners, or Proprietors with their PAN and DIN, where applicable
• Board Resolution or Authorisation Letter for the authorised signatory
• Aadhaar of the authorised signatory
• Cancelled cheque or Bank Performance Letter for bank verification
• Proof of office address, such as a recent electricity bill or rental agreement
• Self-Declaration or Undertaking in the prescribed format
• Last RCMC Certificate (only for renewal applications)
• Digital Signature Certificate (DSC) or Aadhaar e-Sign linked to the DGFT account for final submission

2. Coffee Board-Specific Documents

In addition to the common set, the coffee board requires the following documents based on its export registration guidelines. Each document must be self-attested with the company seal and signature.

• Self-Attested Copy of the Import Export Code (IEC) Certificate issued by DGFT
• Self-Attested Copies of PAN Card and Aadhaar Card of the proprietor or authorised signatory
• Certificate of Incorporation (mandatory for Private Limited and Public Limited Companies)
• FSSAI license, mandatory for Manufacturer Exporters of coffee and coffee-based products
• MSME (UDYAM) Certificate, where applicable for Manufacturer Exporters
• Coffee Research Centre (CRC) Certificate, mandatory for Coffee Growers applying for RCMC
• Bank Performance Letter in the prescribed format, signed by the authorized signatory of the Bank and the authorized signatory of the Company
• Signed Code of Fair Business Practice Undertaking, where the applicant agrees to abide by the provisions of the Coffee Act, 1942, and all related rules and orders framed by the Coffee Board
• List of Coffee Export Products with HS Codes, covering Arabica and Robusta green coffee, roasted coffee beans (whole and ground), instant coffee, monsooned coffee, washed and natural coffee, parchment coffee, cherry coffee, and other coffee-based products

Note: All documents must be uploaded in PDF format during the Attachments section of the application.

The Coffee Board of India is an organization managed by the Ministry of Commerce, the Government of India, to promote coffee production and export Indian coffee. The head office of the Coffee Board is in Bangalore.

The Coffee Board serves as an Export promotion agency for Indian Coffee and promotes the development of domestic coffee markets. The main mission of the Coffee Board of India is to increase the production, productivity, and quality of Indian coffee products and to bring exports of Indian coffee to various destinations globally.

A basic requirement to enable the exporters to expand their market and facilitate various benefits like export permit, Certificate of Origin, etc., is the registration with the Coffee Board of India. This will involve filing an online application along with all the required documents and subsequently verifying the same from the officials at the Coffee Board. After verification and approval, the exporters get the RCMC, which enables them to operate within the structured coffee export framework of India with the help of Professional Utilities.