GST Registration Amendment – Process, Documents & Fees

Proper documentation helps speed up the GST modification approval process. The required documents can vary depending on the nature of the amendment or the applicant’s category.

• Proof of Address (Electricity Bill/Property Tax Receipt/Lease Agreement)
• Identity proof of partners (Aadhaar, PAN card, passport)
• Consent Letters or Board Resolution
• PAN card of the business

Any taxpayer of the following category, registered under GST, can file the amendment of registration application:

• New Registrants & Normal Taxpayers
• TDS/ TCS Registrants, UN Bodies, Embassies & Other, Notified person having UIN
• Non-Resident Taxable Person
• GST Practitioner
• Online Details and Database Access or Retrieval Service Provider

In case of any changes to the legal name of a business, the GST registration certificate need not be cancelled. The existing GST registration can be amended to reflect the new business name. Changes to business name can be updated on the GST portal by filing FORM GST REG-14 within 15 days of change of business name.

On filing the application for change in business name, the GST Officer is required to verify the application and approve the amendment to the business name within 15 working days in FORM GST REG-15. On approval, the amendment would take effect from the date of occurrence of the event warranting the amendment.

In case of any changes to the address of principal place of business or any additional place of business, GST FORM REG-14 can be filed. For changes to address, proof of address for the new location must be provided in the GST registration amendment application. Accepted proof of address include:

• For Own Premises
  Any document in support of the ownership of the premises like latest Property Tax Receipt or Municipal Khata copy or copy of Electricity Bill.
• For Rented or Leased premises
  A copy of the valid Rent / Lease Agreement with any document in support of the ownership of the premises of the Lessor like Latest Property Tax Receipt or Municipal Khata copy or copy of Electricity Bill.
• For premises not falling under any of the above category
  A copy of the Consent Letter with any document in support of the ownership of the premises of the Consenter like Municipal Khata copy or Electricity Bill copy. For shared properties also, the same documents may be uploaded.
• For rented/leased premises where the Rent/lease agreement is not available
  An affidavit to that effect along with any document in support of the possession of the premises like copy of Electricity Bill.
• If the principal place of business is located in an SEZ or the applicant is an SEZ developer
  Necessary documents/certificates issued by Government of India are required to be uploaded.

Any changes to the mobile number or email id mentioned on the GST Common Portal can be made by the Authorized Signatory using his/her digital signature after an online verification process. Changes to mobile number or email ID does not require the filing of GST amendment application or verification by an Officer. Changes to email or mobile number in GST common portal is considered routine changes.

Any change to information updated in the GST common portal must be intimated by the taxpayer within 15 days of occurrence of event leading to the change of information by filing a GST amendment application.

On receiving a GST amendment application, the concerned officer is required to approve the application after due verification within 15 working days from the date of receipt of application. On approval, the amendment shall take effect from the date of occurrence of the event warranting amendment.

If the application for GST amendment is either not warranted or the documents furnished therewith are incomplete or incorrect, then the concerned officer can serve a notice requiring the taxpayer to submit additional information or clarification within 15 days. On receiving the notice, the taxpayer is required to submit clarification or additional information within 7 days. If the information submitted by the taxpayer is acceptable, the officer can approve the application for GST amendment. If the information is not acceptable, then the GST officer can reject the application for amendment.