Deemed OEM Vendor Assessment On GeM Portal: All You Need To Know

Deemed OEM Vendor Assessment on the GeM portal involves a comprehensive evaluation of documentation, processes, certifications, and licenses. This mandatory procedure is essential for both brand owners and manufacturers to register on GeM Portal as OEMs (Original Equipment Manufacturers) on GeM. OEM status is critical as it guarantees that products sold to government entities meet stringent quality standards, thereby unlocking maximum business opportunities on the GeM portal.

For Brand Owners or Deemed OEM’s utilizing third-party sites, whether within India or internationally ( Other than Countries sharing land Border with India ), the vendor assessment process is equally important. This ensures that products manufactured at these third-party sites conform to the high-quality standards required by the GeM portal. RITES is the designated organization responsible for vendor assessment as per the GeM department's directives. Once the OEM panel is established, sellers must list their brand under the appropriate category (either registered or unregistered trademarks). After brand listing, product listing must be completed to participate in bids and to authorize resellers to map the listed products.

The entire GeM Vendor Assessment process for deemed OEMs operating at third-party sites is conducted in two stages: Desktop Assessment and Video Assessment. The Desktop Assessment involves a thorough review of all required documentation, certifications, and licenses to ensure compliance with GeM's standards. The Video Assessment entails a virtual inspection of the manufacturing processes and facilities to verify adherence to the stipulated norms.

Deemed OEMs are the manufacturing entities having their unit outside India. Those manufacturing units have to be verified by Vendor Assessment on GeM. When the OEM Panel is allotted to those kinds of entities, it is considered as the deemed OEM. The process of Deemed OEM is likely the same as a normal OEM but the documentation for Desktop Assessment is a little bit different.

Minimum Requirements for Vendor Assessment of Deemed OEM

• Manufacturing Unit must be located outside India
• The unit must be located in a country which doesn’t share land border with India

Following is the list of initial documents to be furnished by sellers for carrying out Vendor Assessment:

• Declaration to be submitted by OEM with respect to Deemed OEM
• Company registration documents
• Name, Contact details with the e-mail address of the promoters
• PAN card copy
• Memorandum of Association & Articles of Association (in case of Companies) or Partnership Deed (in case of Partnership firm)
• GST registration (all required in case of multiple billing addresses)
• Cancelled Bank Cheque
• Copy of Purchased Order copies, Delivery Challans, GRN (Goods Received Note), Invoice for Government Tenders/ Businesses for the last three financial years. These documents are required for all the order details filled in the form of government orders and corporate orders.
• Financial Statements (Profit & Loss Statement and Balance Sheet) for the last three financial years.
• Vendor Principal Agreement copy (applicable if the entity is a dealer or a vendor of an OEM)
• Banker Reference Letter on account performance
• Management undertaking stating that the firm is not debarred/blacklisted by any Government Organizations.
• Management undertaking for years of experience in dealing with Government Organizations

Note: Rail India Technical and Economic Service (RITES) can request more documents/ information as needed for verification.