Updated on July 06, 2024 06:15:05 PM
If the products are manufactured at a location outside India and that location does not share land border with India, then the manufacturing entity can opt for becoming a deemed Original Equipment Manufacturer (OEM) on Government e-Marketplace (GeM) to participate in the public procurements of India.
Read to know about Deemed OEM, requirements, process and fees.
GeM Vendor Assessment Sample Report
Deemed OEMs are the manufacturing entities having their unit outside India. Those manufacturing units have to be verified by Vendor Assessment on GeM. When the OEM Panel is allotted to those kinds of entities, it is considered as the deemed OEM. The process of Deemed OEM is likely the same as a normal OEM but the documentation for Desktop Assessment is a little bit different.
Vendor Assessment or Evaluation is performed by Rail India Technical and Economic Service and it is carried out in two stages:
The first step in the Vendor Assessment process is Desktop Assessment in which the data and documents of the entity are validated by RITES. The objective of Desktop Assessment is to have an understanding about the process, policy, procedure and performance of a business entity. RITES verifies organization details, financial capacity, production capacity, quality, etc.
The manufacturer has to declare some basic information first along with documents as proof:
Following details are validated in Desktop Assessment of Deemed OEM:
Process flow diagram of the firm from receiving work order to customer delivery. Specific process flow diagram of the products manufactured by the firm of all the value adding processes from Input Raw material to Finished good (For each product category).
List of all the machines involved in the manufacturing process. Overall monthly manufacturing capacity of the firm including production mix. Production logs or production summary report for the last 3 months to show the monthly utilisation of the capacity against the manufacturing capacity.
Documents showing quality assurance plan and part wise inspection plan for all the products.
Minimum 4 purchase order for different locations to show the Firm’s territory of operation and Document showing the Standard Operating Procedure for transportation to deliver defect free products.
Document showing name and address of approved suppliers along with last quantity supplied and invoices (if any). Document to show supplier performance monitoring system/ supplier rating mechanism.
Procedure deployed by the firm detailing handling of rejected material during the manufacturing process.
Document for procedure detailing handling of customer complaints.
Sample of product warranty document provided by the firm.
Standard Operating Procedure Manual of safety standards.
Document and pictures of R & D centre, showcasing the facilities and process within the centre. Patent or copyright of new products. List and pictures of the prototypes (if any).
After successful completion of Desktop Assessment, the information is validated through a Video Assessment. In this process, RITES validates the entire process submitted by the vendor through documents in Desktop Assessment.
The Video Assessment is carried out via video calling therefore it is recommended to keep the following facilities ready before the Video Assessment:
Following is the list of initial documents to be furnished by sellers for carrying out Vendor Assessment:
Note: Rail India Technical and Economic Service (RITES) can request more documents/ information as needed for verification.
| Annual Turnover | Vendor assessment Fee inclusive of GST |
|---|---|
| Up to 20 lakhs | ₹ 871.61 |
| From 20lakh - 1Cr | ₹ 1743.22 |
| More than 1 Cr | ₹ 3486.44 |
| Caution Money Deposit | Fees |
|---|---|
| Seller Turnover less than 1 Crore | Rs 5,000/- |
| Seller Turnover in between 1 Crore and 10 Crores | Rs 10,000/- |
| Seller Turnover more than 10 Crores | Rs 25,000/- |
Grow Your Business On GeM Portal
Sell your products and services to government buyers by becoming an Original Equipment Manufacturer (OEM) on GeM
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