Updated on June 19, 2025 02:53:19 PM
The Government e-Marketplace (GeM) Portal introduces a transparent and user-friendly business connection platform that accelerates efficient public procurement processes in India. Sellers who participate in GeM Portal bidding acquire the chance to win public sector contracts from different industries while simultaneously extending their market visibility and developing their credibility in government deals. Businesses must learn the bidding process specifics and assigned compliance requirements and best practices to achieve their best outcomes when using Gem Platform.
The article offers comprehensive knowledge about GeM to both fresh sellers and experienced vendors by explaining registration process and documentation needs, bidding techniques, and framework compliance requirements. Businesses can attain profitable contracts alongside building strong customer relationships while bolstering national supply networks through organized readiness and bidding maneuvers.
Professional Utilities delivers comprehensive services for GeM Portal sellers across registration steps together with documentation support and bid management solutions for the achievement of successful bidding outcomes. We will help your business succeed through every stage of government marketplace participation.
GeM Vendor Assessment Sample Report
The first and foremost requirement to participate in GeM tenders is to be registered on the GeM portal as the vendor.
Registering your business on the GeM portal is simple and easy, requiring no additional fees. Any MSME can register on the GeM portal as per their eligibility.
Bidding only happens when the procurement is worth more than ₹ 3,00,000.
Registration on the GeM portal is necessary for any business that wants to sell its products and services to the government through public procurement.
Initial registration on the portal is free of cost, but sellers must submit caution money as a safety net as required by GeM guidelines.
Once the essential registration is completed, the vendor has to go through a Vendor assessment process conducted by Rail India Technical and Economic Service "RITES" to get the OEM "original equipment manufacturer" or deemed OEM vendor status.
The assessment process is divided into 2 stages:
During the desktop assessment, applicants/sellers are required to submit all the relevant information regarding their business, including product description, process, and method of operations
ideo assessment is conducted by the RITES team online through an authorized application via smartphone.
Vendors must provide technical answers regarding their products and the manufacturing process during this assessment stage.
They must also showcase their premises, work area, operations, and other details.
However there are some categories of sellers who are exempted from vendor assessment process on GeM and can directly take part in the biddings and tenders.
Once the vendors obtain the OEM status, they must list their brand on the GeM portal. Brand listing can be done as a registered trademark business or a brand but not a trademark. Sellers can also enlist as unbranded vendors on the government marketplace.
Lastly, we must complete catalog management/product listing once the brand is listed on the portal. As the categories, vendors are required to list their products in their relevant categories and sub-categories.
GeM (Government e-Marketplace) offers three key types of bids for sellers to participate in:
Regular bids are initiated by buyers for specific product categories, allowing eligible vendors to submit their pricing and offers. These bids can be categorized as follows:
Custom bids are created when the desired product category does not exist. In such cases, buyers can initiate a custom bid on the portal according to their specific requirements.
BoQ bids are initiated when a product is unavailable in an existing category, and the buyer wants to combine multiple products or services. In this case, the buyer must create BoQ bids to allow sellers to participate in the bidding process.
The RA (reverse auction) bidding system is a competitive system provided to buyers to ensure that it gives all eligible vendors equal opportunity to participate in the bidding and quote their maximum discount on the products and services offered on the GeM portal.
Buyers usually opt for RA auction when they completely understand the marketplace and base price. Where eligible vendors make their bids, the vendor with the lowest discount will be considered an L1 bidder.
While creating for bid, buyers can choose to bid to RA. Whereby about 50% of vendors will be eligible for the offer. The fifty percent evaluation is based on the lowest price quoted by the bidder during the bid/ auction.
If RA is not opted by buyers, but more than one vendor qualified for the L1 price, buyers will be allowed to open for reverse Auction.
Start by logging into the GeM portal, find tenders relevant to your products, and submit your bid details. Follow the steps below to compete successfully!
Sellers must log in to their GeM portal account using their registered credentials.
Search for the product you are looking for using the search option through the notification panel. You can see the live tenders from buyers as per their requirements.
Submit all the details regarding the product, base price, discount, and offered price. Only sellers with the highest value get through the bidding system at the end of the whole process, which typically takes a few days to complete.
Grow Your Business On GeM Portal
Sell your products and services to government buyers by becoming an Original Equipment Manufacturer (OEM) on GeM
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The vendor assessment fee varies with turnover, ranging from ₹871.61 to ₹3,486.44, inclusive of GST. Additionally, caution money deposits differ based on annual turnover.
| Annual Turnover | Vendor assessment Fee inclusive of GST |
|---|---|
| Up to 20 lakhs | ₹ 871.61 |
| From 20lakh - 1Cr | ₹ 1743.22 |
| More than 1 Cr | ₹ 3486.44 |
| Caution Money Deposit | Fees |
|---|---|
| Seller Turnover less than 1 Crore | Rs 5,000/- |
| Seller Turnover in between 1 Crore and 10 Crores | Rs 10,000/- |
| Seller Turnover more than 10 Crores | Rs 25,000/- |
Before participating in GeM bids, ensure you meet the framework guidelines, submit all required documents, and understand the bidding terms to maximize your chances of success.
GeM registration and vendor assessment include compliances and information. To avoid rejection during the RITES GeM vendor assessment, it's best to have an expert apply for a certificate.
Professional Utilities will help you avoid any hassle. Follow the steps below:
Conclusion
The GeM portal requires sellers to fulfill specified criteria for contract acquisition while offering prices that suit buyer preferences. A significant amount of time and effort is required to complete the bidding process that begins after registration. Professional utilities help sellers manage the entire bidding process by delivering complete support starting with requirement understanding and moving through bid preparation into submission. They enforce GeM guideline compliance while optimizing prices to reduce documentation work which saves time. Expert assistance provides sellers with superior chances of securing contracts as well as streamlined process management. Through expert support sellers can experience improved bidding success and maintain their core business direction when leveraging GeM portal opportunities.
At Professional Utilities, we leverage our industry knowledge and expertise to help businesses navigate complex regulations, minimize risks, and optimize operations for maximum efficiency and profitability.
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All MSMEs are eligible to apply for GeM portal registration to obtain OEM status and participate in public procurement.
GeM is an E-marketplace portal where sellers and buyers can list their products and services for central and state governments to purchase through public procurement. MSMEs are required to register themselves to take part in procurement.
With Professional Utilities, you can complete your GeM registration in quick, simple steps:
GeM registration consultants fee in Ghaziabad varies based on the turnover of registered sellers. Additionally, the cost of vendor assessment is also required to pay by the seller to get registered on the GeM portal.
| Turnover of seller | GeM Registration Fees |
|---|---|
| Turnover less than ₹1 Crore | ₹5,000/- |
| Turnover between ₹1 crore - 10 crore | ₹10,000/- |
| Turnover more than ₹10 crore | ₹25,000/- |
| Fee for Vendor Assessment | ₹11,200 + GST |
| Note:- Time required for GeM Vendor assessment is 10-25 working days | |
The central and state Government does the majority of procurement through GeM; however, private buyers also can enlist themselves to buy goods via GeM guidelines.
L1 comparison is initiated when the purchase order is more than INR 25,000. Then it's mandatory to compare products from three different sellers who offer the lowest possible price for their products.
Yes, the government can directly purchase from sellers on GeM until and unless the procurement cost is not more than rupees 25,000.
OEM stands for the original equipment manufacturer. To participate in bidding and market their goods, all manufacturers and sellers registering with GeM must achieve OEM status through the vendor assessment program.
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