Online – eTender & eProcurement process in Uttar Pradesh

Updated on June 19, 2025 02:53:20 PM

eTenders, also known as electronic tenders, are an internet-based process of acquiring tenders from public procurement through various government-owned entities via eProcurement portals.

The entire procedure of allocating a tender, from the advertisement to the selection of vendors, is done online. eTenders are preferred by most government & private entities because of transparency, implementation, and cost efficiency.

etenders enable these entities to obtain the best solutions to their problems from global vendors. In addition, increased competition among vendors guarantees that these organizations receive the most competitive pricing and quality products.

Bidding and procurement for government contracts are done through various eProcurment portals such central public procurement portal (CPPP).

What is an eTender & eProcurement system for vendors?

The method of acquiring contracts/tenders over the internet in an electronic format is known as the eProcurement System. This facility significantly cuts down on the amount of time needed for the tendering process, as well as the majority of the indirect costs, and it improves the transparency of the procurement process.

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Types of etenders

The tender type relies on the project’s complexity and the expertise needed to complete the project.

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Process for the selection of vendors

The entity allocating tenders will decide what tender will be used and released. Once the tender is finalized, the next step is to establish the method of seeking information from the contractors.

Step 1: Expression of Interest (EOI):

EOI is a screening process before selecting vendors. This process is used to shortlist the interested parties before getting detailed quotations.

The Client then can use a selective tendering procedure and call for tenders from interested vendors. This helps accelerate the process and get quality bids only from interested parties.

Step 2: Request for Information (RFI):

A phytosanitary certificate is obtained by providing comprehensive documentation like an application form, invoices, packing list, etc., and any necessary permits. These documents allow inspection of your plant products and are proof that your plant products conform to phytosanitary regulations.

Step 3: Request for Proposal (RFP):

A Request for Proposal (RFP) is a formal document that asks for a specific action plan of vendors managing the project. It contains detailed information on the difficulties of the project, as well as the business goals and deadline.

Step 4: Request for Quotation (RFQ):

This document is more specific in asking for the Client’s exact requirements and requires vendors to quote their prices.

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How to register on the portal for eTenders in Uttar Pradesh

Online enrolment for eTenders on the eProcurement portal is elementary as a bidder/vendor.

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BID Submission process via eProcurement Portal

Once the DSC mapping is completed, bidders can use their username and password to access their profile.

  1. Log in to the Portal using your user ID and password.
  2. Update profile documents such as certifications and purchase orders under the My Documents tab on your profile.
  3. Check tender notification as per your requirement and can download tender documents to study them thoroughly before filling for bidding. (Bidder can check tender even without logging in to profile).
  4. Once all prerequisites are met, fill out the BOQ without changing the template and upload it. Bidders are only allowed to fill names and values in the BOQ.
  5. Prepare the bidding documents and submit them in the acceptable format only. If there are more than two files, the bidder can club them together.
  6. Once the submission is made, bidders must click FREEZE BID BUTTON to ensure the successful compliance of the bid for the particular tender.
  7. After closing the bid, take print of the bid summary as the token of acknowledgement of submission.
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Benefits of eTendering

Online enrolment for eTenders on the eProcurement portal is elementary as a bidder/vendor.

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Make in India Importance on eTenders

As per the guidelines of DGIIT, the preferred choice for clients is to award contracts to make-in-India-certified manufacturers. The government is looking to promote local industry and self-reliance in manufacturing. However, non-local vendors can also participate in some specified tender as per the requirement of the clients.

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Tips to stand out from your competitors in bidding

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Conclusion

Regarding public procurement, tenders level the playing field for small businesses by making the process more dependable, transparent, and quick. Electronic tendering has become more familiar to the benefit of both clients and vendors.

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Frequently Asked Questions

What is the fee for tenders in Uttar Pradesh?

Registration on the tender Portal is free and does not require much effort.

What is the validity period of the profile after the etender portal registration?

After creating the profile on the eTender Portal, it will remain active as long as the DSC “digital signature certificate” is active. Once the DSC expires, vendors are required to renew it.

How to view & download tenders online on the eTender web portal?

Go to the most recent active tenders list and use specific search criteria to find the tender you are interested in. To get the tender documents, click on the view button and then on the tender documents.

Can I access my eProcurement account from a different client system?

You can use your account anywhere in the world with your DSC username and password.

What is the validity period of the digital signature certificate?

Digital signature certificates (DSCs) are valid for up to 2 years and must be renewed timely; without DSC, you can’t participate in the bidding process or even view old bids on the Portal.

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