Documents for UN Certification | UN IIP Certificate

The Indian Institute of Packaging (IIP) issues a document known as UN certification. This certificate signifies that the package design adheres to international standards and safety norms and is used for transporting hazardous commodities while transporting hazardous goods, either by sea, water, or air mode.

These goods are likely to pose associated risks, especially during the transportation of commodities. Related risks such as leaks, spills, or improper disposal can cause harm to animals, ecosystems, and humans. Certain mishaps will likely occur while managing, handling, loading, and unloading hazardous goods. Some dangerous materials require specific temperature, ventilation, and humidity controls to prevent leaks, explosions, or degradation.

To obtain the UN certificate to establish your hazardous business across various countries without posing any particular risks, you need to undergo a simple process to acquire your goodwill for dangerous goods business.

In this article, we have shared complete insights on how to proceed with your business of hazardous goods and the entire procedures of related paperwork with the required documents.

Table of Contents

What is UN certification?

The UN certification is a document that is marked with the UN symbol. This document contains a particular identification number, which simply categorizes the packaging material. The packaging material specifies the hazard class, and the packaging specifications conform to the agency regulations.

This document ensures that hazardous materials are transported to other countries in compliance with international standards and safety goals. The chief purpose behind the IIP UN Mark Certificate is to enable safe and compliant international transport of hazardous goods.

Documents Required for UN Certification

Here is a detailed description of the documents that are required for UN certification:

GST registration certificate:

An applicant needs to obtain a GST Registration certificate before applying the safe packaging of hazardous products. The GST registration certificate contains a 15-digit number that acts as a tax identification for the business under GST.

Import and Export Code:

An Import Export Code is a 10-digit alphanumeric identification number issued by DGFT in India. This code facilitates international trade and business legally across different borders and territories. Without an IEC code, businesses can’t regulate their trade in India.

Permanent Account Number (PAN):

According to the Income Tax Department of India, this proof contains a 10-digit unique alphanumeric code that acts as a primary identifier for individual taxpayers. This proof regulates the process of filing income tax returns by electronically linking all your transactional actions through one interface

Types of Outer Packages:

An applicant may need to specify the type of outer package by bearing proof of packaging material through a document that provides information. The packaging material would vary according to the transportation of hazardous goods.

Net or Gross Weight of the Product:

The net or gross weight of the product is a crucial parameter to measure how hazardous goods transportation conforms to international regulations. The weights of the packages play a critical role in providing transparent accountability to determine whether the packaging can handle the intended loads.

Mode of Shipment by Sea or Air:

To apply for the UN-marked IIP certificate, the documents required to obtain UN certification, and the mode of shipment of hazardous goods should be mentioned. The regulations for hazardous goods can be first approved by the ICAO (International Civil Aviation Organization) and IMDG (International Maritime Dangerous Goods).

Product manufacturing company details:

The company should provide all the pre-requisite details of the company to ensure that the product is manufactured by the industry in compliance with legal and international standards.

Photograph of the product with packaging material:

A photograph of the product that the manufacturer is trying to sell abroad will be included in the document.

Certificate of Incorporation:

The certificate of incorporation establishes the company’s existence, allowing it to cooperate independently with its owner. In short, a certificate of incorporation recognizes it as a separate legal entity from its owners.

MOA or AOA of partnership deed (if applicable):

In many countries, including India, MOAs and AOAs are essential documents that a company's legal existence and internal governance.

The MoA (Memorandum of Association) is submitted to the Registrar of Companies (ROC). It serves as the company's constitution, detailing its essential particulars and goals. On the other side, the AoA (Articles of Association) is submitted to the ROC as an internal rulebook for the company, detailing how the company will be managed and operated.

ISO Certificate:

An ISO certificate refers to the evidence that asserts that the company complies with the organization's standards. This certificate ensures the authority that you adhere to the specific company’s regulations and standards under ISO.

MSDS certificate for goods:

This document provides detailed information about the chemical, hazard, health, and physical information of a product or material.

Severity as per packaging Groups I, II, and III:

Based on the severity of the hazardous goods, their packaging is assigned according to the classes of packaging groups I, II, and III. This should be taken care of while packaging dangerous commodities.

Procedures for Obtaining a UN Certificate

Here are some procedures for obtaining a UN certificate:

Gathering all the required documents:

The first step in getting a UN Mark certificate involves gathering documents that verify your company's identity and qualifications. This includes things like ISO certificates (if applicable) and your company's registration details like GST, IEC, and PAN. These documents act like your ID card, allowing the issuing body to confirm who you are and how to reach you. These documents are the root identifier of the applicant, and the authority will be able to connect with the applicant for the certificate.

Application and Fee Payment:

By putting the application forth, an applicant may be able to connect with authority. The applicant is required to proceed with their interest by paying a certain charge as per the fee structure provided by the Indian Institute of Packaging (IIP).

Testing and evaluation:

The next step for obtaining UN certification is to test the package of hazardous goods, which is used for transporting hazardous goods. This is the core step in providing transparency for the testing package for evaluation. This allows surety for the product that will be packaged with hazardous materials. These samples underwent rigorous testing parameters to allow that they met the UN standards for transporting hazardous goods.

Issuance of Certificate:

Upon successful scrutiny, an applicant may assign a UN marking number specific to the package and issue the digital UN certificate with the testing reports. The concept of obtaining the certificate doesn’t end here, but it may need further maintenance to extend the validity of the certificate.

Conclusion

UN certification mark is an essential document for entities that deal with hazardous goods. These activities involve importing, distributing, handling, managing, and retailing the chain supply of dangerous goods across UN countries. To acquire the UN certification, an applicant should first be guided through the pre-requisite document and the related procedures that will simplify the process at a low cost. Without consulting a professional agency, your procedures would turn into complex mechanisms.

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Frequently Asked Questions

What is the UN mark IIP certificate?

The UN mark IIP certificate is proof for entities that deal with packages of hazardous materials. The UN certification is the result of rigorous testing and evaluation of the packaging while transiting hazardous goods among UN countries. The main objective behind the UN certification is to ensure the proper handling and management of harmful goods without posing risks to property, the environment, or life.

Can IIP certificates be renewed?

Yes, the IIP certificate can be renewed. The validity of the certificate is a maximum of 18 months, depending on the category of (hazardous) goods they prefer to pack.

Where can I apply for the IIP certificate?

You can apply for an IIP certificate with ease by consulting IIP experts from a consulting agency regarding UN certification. These certifications are bound for the entity that deals with the package of hazardous goods. For the application of UN certification, it is crucial to get in contact with a senior advisor so that they will assist you after delivering your valuable product.

Does one need to have an IIP certificate?

No, every entity that regulates the hazardous doesn’t earmark for this certificate. Before applying, the entities must attempt to read the guidelines for the application of hazardous goods. You can also consult your consulting partner, which will help you overcome all your doubts and investigations on account of this certificate.