Documents Required for ZED certificate

The goal of the ZED Certification Scheme, or ZED in its full form, which stands for ZERO DEFECT ZERO EFFECT SCHEME, is to encourage MSME to implement best practices in their operations that improve their sustainability inside their businesses.

To obtain ZED certificate,few documents are needed for paperwork and verification.documents play a vital role to progress further. It consists of three levels such as Bronze,Silver and Gold.

MSMEs may enhance their performance in terms of quality, safety, and the environment by using the ZED certification procedure. It is a priceless asset that may help you increase your marketability.

Table Of Content

What is ZED Certification?

ZED Certification program is an extended effort to educate MSMEs about Zero Defect Zero Effect (ZED) practices, motivate and reward them for pursuing ZED Certification, and inspire them to serve as MSME Champions. MSMEs may considerably reduce waste, increase productivity, spread knowledge of environmental issues, save energy, make the most use of available resources, increase market share, etc.through ZED Certification Process. 

The ZED Certification is not only a certification since it strives to increase an MSME's competitiveness through evaluation, support, management and technological intervention, etc

Level-wise documents for ZED certificate 

There are three categories for ZED certificates, and each has its own set of documentation.  

next comes the first certification level:

1.Documents Required for Bronze certificate

The documents required for Bronze Certificate are as follows:

• Udyam Registration Certificate: It is necessary for all MSMEs in India to register under the Udyam system. Issued by the MSME Ministry, the certificate is required for applying to various government subsidies and schemes.
• PAN Card: A 10-digit alphanumeric number issued by the Income Tax Department. It acts as a unique identification number for individuals and businesses.
• GST Registration Certificate: A 15-digit GST registration number is assigned; this is mandatory for every firm registered under GST.
• Business Address Proof: Any document providing the address of the business, such as a lease agreement or electricity bill.
• Contact Information: The name, telephone number, and email of the organization's point of contact.
• Organizational Chart: A diagram that illustrates the company's structure and the reporting relationships between its departments and individuals.
• Quality Policy: The organization's policy on quality, including quality objectives and the manner of their attainment.
• Quality Management Procedures: Specific steps taken by the company to ensure quality standards for products and services.
• Records of Quality Audits: Documents of audits that measure the quality management system.
• Corrective and Preventive Actions Records: Documents containing the corrective and preventive actions taken when non-conformities are noted from audits or reviews.
• Other Possible Documents (Depending on the Industry):
  • Environmental Compliance Certificate: Proof that the company follows national environmental laws.
  • Occupational Health and Safety Certificate: Indicates compliance with national laws on health and safety.
  • Product Certification: Confirms that the company’s products meet required quality standards.
  • ISO Certification: Demonstrates that the quality management system meets recognized international standards, such as ISO 9001.

2.Documents Required for Silver certificate

The documents required for Silver Certificate are as follows:

• Udyam Registration Certificate: MSME registration on the Udyam website is obligatory. Issued by the MSME Ministry and required for government schemes and incentives.
• PAN Card: A 10-digit alphanumeric number assigned by the Income Tax Department that acts as a unique identifier for individuals and business entities.
• GST Registration Certificate: Holds the 15-digit GST registration number for GST-registered entities.
• Business Address Proof: A document proving the business address, such as a lease agreement or an electricity bill.
• Contact Information: Name, phone number, and email address of the contact person.
• Organization Chart: A diagrammatic representation of the organizational structure and reporting relationships.
• Quality Policy: The organization’s quality policy, including quality goals and methods to achieve them.
• Quality Management Procedures: The steps a business takes to ensure quality.
• Records of Quality Audits: Audit records related to the quality management system.
• Records of Corrective and Preventive Actions: Documentation of corrective and preventive actions for identified non-conformities.
• EMS Procedures: The environmental management plan and organizational environmental goals.
• Policy and Procedures for Occupational Health and Safety Management System (OHSMS): Health and safety commitments along with procedures to achieve objectives.
• Policy and Procedures of Energy Management System (EnMS): Energy management policy, procedures, commitments, and action steps.
• Records of Environmental, Occupational Health and Safety, and Energy Audits: Audit records for EMS, OHSMS, and EnMS.
• Record of Corrective and Preventive Actions for Environmental, OHS, and Energy Issues: Actions taken to address non-conformities identified during audits.
• Other Possible Industry-Specific Documents:
  • Product Safety Management System Procedures: Demonstrates commitment to product safety and methods for achieving safety goals.
  • Policy and Procedures for Information Security Management System (ISMS): Defines information security commitments and safeguards.

3.Documents Required for Gold certificate

The documents required for Gold Certificate are as follows:

• Udyam Registration Certificate: Any MSME must be registered with Udyam. Issued by the MSME Ministry and required for government incentives and schemes.
• PAN Card: A unique 10-digit alphanumeric number issued by the Income Tax Department to identify individuals and businesses.
• GST Registration Certificate: Contains the 15-digit GST registration number for GST-registered businesses.
• Address Proof of Business: Documents proving the business address, such as a lease agreement or electricity bill.
• Contact Information: The name, contact number, and email address of the contact person.
• Organization Chart: A chart showing the organization’s structure and reporting relationships.
• Quality Policy: The organization’s policy on quality, including objectives and how they will be achieved.
• Quality Management Procedures: Steps followed to ensure products and services meet quality standards.
• Records of Quality Audits: Audit records related to the quality management system.
• Corrective and Preventive Actions: Records of actions taken to address identified non-conformities.
• SDMS Policy and Procedures: Documentation of the organization’s commitment to sustainable development and methods to achieve stated goals.
• Records of Sustainable Development Audits: Audit records related to the Sustainable Development Management System (SDMS).
• Records of Corrective and Preventive Measures for Sustainable Development Issues: Actions taken to resolve non-conformities identified during SDMS audits.
• Other Industry-Specific Documents:
  • Policy and Procedures for Social Responsibility Management System (SRMS): The organization’s social responsibility commitments and processes to achieve related goals.
  • ESG Reporting: Reports outlining the company’s environmental, social, and governance performance.

Conclusion

The ZED Certification Scheme helps MSMEs enhance their excellence, sustainability, and competitiveness. It incentivizes quality practices and environmental impact reduction, hence providing a set of tools to MSMEs to be successful in the competitive market. ZED Certification can enhance credibility, improve reach, and enhance productivity. Consider ZED Certification for full potential and helping the economy grow. If you have questions, our experts can help you.