What are the Documents Required for Company Registration?

Choosing the right business structure is the first and foremost thing when planning to start your own company. A right business structure will keep you aligned with your business goals and help you achieve your financial targets. In India, every business or a company registration has to undergo various compliances and checks to successfully register as a legal company. In this blog post we will discuss all the necessary and important documents required for company registration in India.

The most important documents required for company registration are identity proof of directors, address proof of directors and registered office, passport size photograph, address proof of shareholders, DSC, DIN, MOA and AOA.

Table Of Content

What are the types of business structure in India?

Under the Companies Act, 2013, the main types are One Person Company (OPC), Private Company, Public Company, Limited Liability Partnership (LLP), Partnership Firm, Nidhi Company, Producer Company, Section 8 Company, and NGOs.

Following is some information about each type:

Sole Proprietorship:This is the simplest form of ownership. It is usually one person who owns and runs the firm. The owner undertakes unlimited liability and bears all risks with all the profits.
Partnership Firm: When two or more people come together to operate a business and share profits and losses, it is called a partnership. Partnerships can be registered or unregistered.
Limited Liability Partnership (LLP): A combination of partnership and separate legal entity; the partners have limited liability, but at least two partners are necessary. Governed under the Limited Liability Partnership Act, 2008.
Private Limited Company:This has a separate legal entity, and it has limited liability. It needs a minimum of two shareholders and a minimum of two directors. The shares are private, with restricted share transfers. It is governed by the Companies Act of 2013.
Public Limited Company: Like a private company, it can have many more shareholders, and it can raise money from the general public by selling shares. It must have at least three directors and obey more regulations.
One Person Company (OPC):One-person company created under the 2013 Companies Act, consisting of one shareholder who is also its director. It offers limited liability and is thus preferred by solo entrepreneurs.
Foreign Company: A company incorporated outside India but has a place of business in India. Shall abide by the rules prescribed in the Companies Act, 2013.
Non-Governmental Organization (NGO): Non-profit groups are independent of the government. They work for various causes, such as social, cultural, educational, or environmental, and thus, have to be registered under the Societies Registration Act, 1860, or any other relevant law in force.

Documents Required for Company Registration in India

The list of documents required for company registration in India are:

Digital Signature Certificate

A Digital Signature CertificateThe digital form of a signature, which is utilized to identify a person who sends and performs transactions digitally. It is a CA-issued certificate after verification. It generates a private key and a public key.

Director’s identification Number(DIN)

DIN stands for Director Identification Number. It is a unique identification number, which is issued to individuals intending to become directors in Indian companies. It enhances transparency and helps in reducing scams related to companies. One has to apply online to the MCA with the required documents and fees. The DIN, once approved, remains valid for the lifetime of the director.

To obtain a DIN, an individual must submit an online application to the Ministry of Corporate Affairs (MCA) along with the necessary documents and fees. Once approved, the DIN is issued and remains valid for the director's lifetime.

Details of Director

All the directors of the company are required to furnish their personal details through an online KYC form. The form will ask for basic identity details of all the directors such as Name, Address, Phone Number, Email address, date of birth, Aadhar card details, PAN Card details, DIN etc.

Note: The Directors of Indian nationality have to submit their PAN Card details while a foreign director needs to submit the details of their passport issued by the country of origin of the director.

Address Proof of Registered Office

As part of the registration process, the company must furnish address proof of the registered office within 30 days of registration.

Valid documents containing the name of the company or office premises.
A notarized copy of lease or rent agreement must also be submitted by the directors.
Authorization document from the landlord.
Receipt of utility service bills such as Telephone bill, electricity bill.

Documents of Shareholders

It is very important to furnish the proof of identity and address proof of the shareholders to register any type of company in India. In case the shareholders are a group of people or a body corporate, then the certificate of incorporation of the body corporate must also be furnished by the shareholders.

Memorandum of Association(MoA)

It is a legal document comprising the basic particulars and objects of the corporation, namely the name, registered office, objects, capital, and rights and responsibilities of the shareholders. The MoA describes the company's extent and is submitted to the Registrar of Companies during registration.

The MOA sets the scope within which the company can operate and provides a framework for its activities and operations. It acts as a foundational document for the company's formation and is submitted to the Registrar of Companies during the registration process.

Articles of Association(AoA)

A document consisting of internal rules and arrangements for the management and working of the company. It covers directors' powers and duties, meeting rules, share issuance and transfer procedures, dividends, appointment of auditors, and other governance matters. The AoA is created based on the MoA and acts as a contract between the company and its members.

Conclusion

To register any type of company in India, you must file some necessary MCA documents. The process is not so easy; hence, it is advisable to consult a professional to prepare and file the documents and get your company registered. Consult professionals for assistance in documentation and registration of any kind of company in India.

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Frequently Asked Questions

What are the documents required for company registration in India?

The list of documents required for company registration in India are identity proof details of directors, address proof and details of shareholders and DSC, DIN, AOA, MOA etc.

Which documents are submitted by the directors for company registration?

The documents required to be submitted for the purpose of company registration are identity and address proof of directors, DIN(directors identification number) etc.