Documents Required for Section 8 Company Registration
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List of Documents required for Incorporation of Section 8 company
A Section 8 company is a separate legal entity established under the Companies Act of 2013, which is governed by the Ministry of Corporate Affairs. A Section 8 company is established to promote the welfare of society in various domains such as education, art, culture, technology, science, environment, social service, etc. We will share the list of documents required for Section 8 Company registration in India.
A Section 8 company is similar to trust or cooperative societies, but the only difference is that a Section 8 company is registered under the central Govt which is the Ministry of Corporate Affairs whereas a Trust or society is registered under the respective state government.
Section 8 Company Sample Documents
Documents Required for Section 8 Company Registration
Given below is the list of important documents required for incorporation of Section 8 Company in India:
Identity and Address Proof of Directors/Shareholders
- Passport size photographs of the directors
- Copy of Aadhar Card
- Copy of PAN Card or Passport (in case of foreign national or NRI)
- Copy of latest bank statement and utility bill
Address Proof of Registered Office
- Copy of electricity/water/gas bill (not older than two months)
- Rent agreement with Aadhar card and PAN card of owner
- Property Tax Receipt / Sale deed / POA
- No Objection Certificate (NOC) from the owner of the property
- 3 GPS Based Photograph of Registred office
What is a Section 8 Company all about?
A Section 8 company is established for the Non-profit objective such as Non-Governmental organisations or Non for Profit organisations, which has the purpose of using the profits(if any) of a company in promoting the welfare activities in the society and not otherwise. We will share a complete list of all the documents required for incorporation of Section 8 company.
The purpose of a Section 8 company establishment is promotion of art, culture, science, technology, healthcare, education, charity, religious harmony, etc. its profits are neither used by the members nor it is distributed as dividends to the shareholders of the company.
Apart from this a Section 8 company enjoys various exemptions such as tax exemptions, minimum paid-up capital, stamp-duty registration as well as immunity from various annual compliances.
Digital Signature Certificate(DSC)
A Digital Signature Certificate(DSC) is the digital(electronic) equivalent of physical or paper certificates such as identity proofs(Adhar Card, Pan Card) etc.A Digital Signature Certificate is used to sign digital documents or e-forms while company registration.
A Digital Signature Certificate can be presented as electronic proof of identity to access services online or to sign documents electronically.
Directors Identification Number(DIN)
DIN is a 8-Digit Unique Director Identification Number which is allotted by the central government to any person who is aspiring to be a Director in a company or is an existing director in any company.
A DIN (Director Identification Number) has a lifetime validity and it contains all the personal details of the director which are maintained in databases.A DIN has to be acquired once in a lifetime and it can be used to be a director in any number of companies.
Details of Director
All the necessary details of Directors must be furnished by the directors through a KYC(Know your customer) form which will contain basic identity proof of the director such as Name, Address, Phone Number, email,date of birth, Adhar Card number, Pan Card details, DIN(Director Identification Number), etc.
Documents required for Directors of Indian Nationality
Given below is the list of documents that must be provided by a indian directors for Section 8 company registration:
- PAN Card - a PAN Card is a proof of identity in India, which contains a unique identification number which is issued by the Income Tax Department. So the directors of Indian nationality are required to submit their PAN while registering a section 8 company.
- Address proof - the address proof submitted by the Indian director must contain his exact name which is mentioned on the PAN Card. For address proof a person can submit any document such as Adhar Card, Voter ID card, Driving License or any utility bill.
Documents required for Directors of Foreign Nationality
Given below is the list of documents to be submitted by the directors of foreign nationality to register a section 8 company.
- Passport - A passport is the most important document which is required for foreign director. For the company registration purposes, the passport must be notarized by the foreign authority in the country it was issued.
- Address Proof - In case of a director from a foreign nationality, the proof of address must be notarized by the concerned authority of the particular nation. The name contained on the address proof must match the name on the identity proof. The proof of address may include driving license, bank statement, or any other government issued document with address.
Address Proof of Registered Office
As part of Section 8 company incorporation, a valid proof of address of the office must be furnished within 30 days of the incorporation of the Section 8 company.
- Valid documents containing the Name of the premises or the company must be furnished by the directors.
- A notarized copy of the lease / rent agreement must be furnished along with the copy of the rent receipt( not older than one month).
- Authorization from the landlord.
- Receipt of utility service bills such as Telephone bill, Electricity Bill,
Documents of Shareholders
It is important to furnish proof of identity and proof of address of all the shareholders of the company themselves to register a section 8 company in India. In case of shareholders are a group of persons and a corporate identity then the certificate of incorporation of the body corporate must be attached along with it.
Memorandum and Articles of Association
MoA and AoA are one of the most important documents while registering a section 8 company. These two documents are the basis of any type of company incorporation may it be private limited, public limited, limited liability or a section 8 company.
MoA(Memorandum of Association) defines the objectives and scope of a section 8 company whereas AoA(Article of Association) defines the internal management and working of the company.
Moreover MoA must be filed with Form INC- 13 with the Registrar of the companies, but no particular form is mentioned for AoA to register a section 8 company.
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Conclusion
In this article, we have discussed a detailed account of documents required for Section 8 company registration in India. The most common documents for incorporation of a section 8 company are Identity proof, Address proof, MoA, AoA etc.
If you are planning to register your Section 8 company, you can take advice from our Professional team at professional utilities and get your dream company incorporated within 7-10 days at a minimum fees.
Moreover MoA must be filed with Form INC- 13 with the Registrar of the companies, but no particular form is mentioned for AoA to register a section 8 company.
FAQ’s On Section 8 Company Registration
What documents are required for Section 8 company registration?
The minimum requirement of documents for section 8 company registration are identity proof of the shareholders, address proof of the shareholders, MoA, AoA, DSC, DIN, Details of director etc. which must be registered with the Registrar of Company.
What documents are submitted by the Shareholders to register a
Section 8 company?
To register a section 8 company, a shareholder needs to submit valid identity proof and address proof which can include any National Identity Card and utility bills for address proof.
What details of directors are required for Section 8 Company
Registration?
The details of the Director must contain all the personal identity details such as Name, Address, Phone Number, E-mail, date of birth, DIN, etc.
What is Section 8 company registration and when is it required?
Section 8 company registration is for non-profit organizations in India that aim to promote commerce, art, science, charity, or social welfare. It allows the entity to operate legally without distributing profits to members, while enjoying tax exemptions and credibility. Complete guidance for forming a Section 8 company, documentation, and compliance is available at Section 8 Company Registration.
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